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A. FREEDOM AND RESPONSIBILITY OF ORGANIZATIONS

Freedom of action granted to a registered organization implies the responsibility for developing the direction, scope and character of the organization in promoting the total educational program of the University. This freedom of action is limited only by the stated purpose of the organization, by the University and the society. The aim of the University is not to establish a complete set of rules or regulations to control student organizational activities, but to keep such regulations to the minimum found necessary by experience. Within the spirit of this philosophy, it is expected that a student organization should not assume that it rightfully may engage in any activity that is not restricted specifically by the regulations. In planning new activities, student organizations should consult first with their faculty advisor(s) and if there is doubt as to the appropriateness of the activity, the organization should consult the Director of Campus Life well in advance so that equitable decisions may be reached through cooperative discussion.

B. UNIVERSITY REGULATIONS FOR STUDENT ORGANIZATIONS

Restrictions imposed by University regulations for student organizations are established by the Faculty Committee on Student Affairs, which has student and faculty representatives. Regulations established by this group are intended primarily to protect all parts of the University program from interference from each other and from duplication of effort. Organizations dissatisfied with these policies should address themselves to the Faculty Committee on Student Affairs. Acceptance of established procedures of campus governance is part of the responsibility undertaken by a student group becoming chartered as a University organization.

C. CHARTERED STUDENT ORGANIZATIONS

Georgia Southwestern State University encourages students to become participating members of chartered student organizations insofar as the aims and purposes of the organizations are consistent with the aims and purposes of the University and University community. Chartered student groups include the following types:

Social organizations
Honorary and leadership organizations and recognition societies
Departmental organizations and professional fraternities
Political organizations
Specialty groups (athletic, religious, etc.)

  1. Such organizations shall adhere to the following procedures for obtaining a charter:
    • a. Obtain from the Director of Campus Life the petition for recognition packet.
    • b. Submit the complete packet, a constitution, membership list 7 members as a recommended minimum), proposed source/method of funding, and name of a faculty advisor to the Director of Campus Life. (Note: The approval process for social fraternities and sororities shall be governed by the Georgia Southwestern State University Pan-Hellenic Council, Inter-fraternity, and Panhellenic Councils where appropriate.)
    • c. The Director of Campus Life will submit these documents to the Faculty Committee on Student Affairs for approval or rejection of the organization. At least thirty days following submission of the required documents, the committee will meet at a scheduled time with the members and anticipated Advisor of the proposed organization prior to rendering a decision.
    • d. The Faculty Committee on Student Affairs will notify the Faculty Senate of its action, approval or rejection, of the organization.
    • e. The Faculty Senate shall report to the faculty, as information, the approval or rejection of the organization.
    • f. Any deletions or amendments to an approved organizational constitution must be forwarded to the Faculty Committee on Student Affairs for final consideration before being adopted by the organization.
  2. The charters of student organizations may be revoked and individual members may be subjected to disciplinary actions, as stipulated in the Student Code of Conduct, if the group or organization is found guilty of the following:
    • a. Hazing
    • b. Disorderly conduct or social misconduct
    • c. Interference with orderly academic processes of the University, its activities, or the rights and freedoms of other members of the University community.
    • d. Violation of Georgia Southwestern State University rules, regulations and policies.
    • e. Violation of Federal, State, or local laws and of policies of the Board of Regents.
    • f. Participation in activities that disrupt or obstruct any teaching, research, administration, disciplinary public service, or other activities authorized to be held or conducted on the Georgia Southwestern State University campus.
    • g. Staff of the Office of Campus Life or Division of Student Affairs staff may suspend the rights of an organization pending an investigation or an official hearing.

D. ANNUAL REGISTRATION OF RECOGNIZED STUDENT ORGANIZATIONS

Each Fall semester all organizations who wish to remain active organizations on campus must register their desire by completing the registration process through Canes Connect.  This process can be located at CanesConnect and will require student organizations to submit a constitution and/or bylaws, logo of the student organization, and roster of the current organization. It is the President's responsibility to file the roster of elected officers with the Office of Campus Life by the 1st of September. Failure to comply with this regulation will result in the loss of recognition on campus. Changes in organization officers or membership during the year are to be reported to the Office of Campus Life as they occur. New officers should check to see that the constitution on file is current. Student organizations shall furnish to the Office of Campus Life, upon request any information that it considers necessary for administration, such as constitution, list of officers, faculty advisor, schedule of activities, etc.

E. STUDENT ORGANIZATION PRIVILEGES

Registered student organizations are eligible to:

  1. Use university facilities, equipment, and services according to prescribed policies and procedures.
  2. Sponsor on-campus fund raising events (all events must be approved by the Director of Campus Life at least two weeks prior to the event.)
  3. Apply for student activity funds (those organizations that do not restrict membership or do not require adherence to any doctrine or belief are eligible to apply.)
  4. Invite guest speakers to campus in accordance with established guidelines.
  5. Use copying services on campus.
  6. Establish a University account and use the services of the University Business Office.
  7. Receive awards or honors presented to university organizations and members.
  8. Be listed in University/student publications.
  9. Sponsor program activities consistent with the purpose of the organization and the University.
  10. Distribute and post literature and organizational materials according to established policies and procedures.
  11. Request assistance from the Office of Public Relations and student media groups to promote organizational activities.

F. MEMBERSHIP REQUIREMENTS

Membership in a registered student organization must be open to any Georgia Southwestern State University student who shall comply with:

  1. The stated purpose(s) of the organization
  2. Reasonable conditions and obligations of membership, except that:
    • a. no student shall be excluded from membership on the basis of race, color, national origin, religious creed, age, political views, Vietnam-era veteran status, sexual orientation, or disability;
    • b. no student shall be excluded from membership on the basis of sex, unless:
      the organization is a social fraternity or sorority, or the primary purpose of the organization is to engage in sports, the main purpose or activity of which involves bodily contact, or the organization is otherwise exempt under Title IX of the Educational Amendment of 1972.
  3. Constitution of such registered student organization and, if affiliated with an off-campus organization, the constitution of the off-campus organization must not contain any provisions which discriminate against a student under the provisions or the rules of Georgia Southwestern State University.
  4. Leadership Position Requirements:
    • a. A minimum graduating grade point average of 2.0 and current enrollment, is required for a student to hold and maintain organization offices as follows: president; vice-president; secretary; treasurer; board member; or comparable positions under other titles, such as editor, captain, or chairperson. Organizations may require officers to have a grade point average higher than a 2.0 and should specify this requirement in the organization's constitution. It is the responsibility of the organization's faculty advisor to ensure compliance with the provision.
    • b. Students holding organization offices are expected to uphold the requirements of the Georgia Southwestern Student Conduct Code. Should a violation of the Student Conduct Code or local, state, or federal law occur, the Vice President for Student Affairs, Student Conduct Officer, or designee and the organization's faculty advisor shall review the circumstances of the incident and advise the organization of recommended action. Recommended action may range from verbal admonition to removal of the student from office, and may include referral to the Georgia Southwestern State University Student Conduct system.

G. SCHEDULING SOCIAL EVENTS

  1. Definition - social events refer primarily to parties, dances, or concerts sponsored by student organizations. It is expected that such social events will be scheduled at times that do not interfere with the normal educational functioning of the University.
  2. Approval - no social event may be held on campus by a student organization without prior approval of the Director of Campus Life.
  3. The designated faculty advisor, or a designee selected by the faculty advisor, is required to attend all organization functions on campus, for the duration of the event, at which alcohol will be consumed and to assist the officers and the sponsoring organization to comply with university regulations, as well as local, state, and federal laws.
  4. Event requests - requests for social events on campus must be submitted for approval at least five (5) working days in advance.
  5. Request for facilities - reservations for facilities can be made in the Reservations Office upon approval of the event and the form should be filed at least five (5) working days prior to the event.
  6. Work orders - arrangements for work orders necessary for the use of a facility must be made in the Division of Student Affairs at least five (5) working days prior to an event.
  7. Litter - Organization members and faculty advisors are responsible for seeing that facilities used are clean and properly put in order after use. The sponsoring organization is responsible for any and all damage incurred to the facility. The sponsoring organization will be held accountable for all litter left in the area where the activity was held, including outside of buildings and parking lots. Should it be necessary for the University to remove any ground litter, the sponsoring organization will be charged for such service.
  8. Security - Organizations that sponsor (1) a social event on campus where more than fifty people will be in attendance and alcohol is to be consumed by legally aged persons, or (2) a dance and/or concert is open to the public, or (3) where in excess of one hundred people are to be in attendance, are required to pay at least one additional certified security or police officer who will be present during the entire event. The number of officers assigned to each event will be determined jointly by a student representative from the sponsoring organization and the Division of Student Affairs at least 48 hours in advance of approval of the event. The student organizations shall be responsible for paying the Security Officers a salary per hour equivalent to the current rate of pay. Such payment will be made to the Business Office and confirmation of the payment must be provided to the Director of Campus Life prior to the scheduling of a facility. Charges will vary depending on the length of the event and the number of officers required. The responsibilities of the student organization to uphold University regulations, local, State and Federal laws, are not negated by the requirement of the presence of Security officers. The responsibilities of the Security Officers are to support the sponsoring student organization in upholding University regulations, local, State and Federal laws. Included in these responsibilities are upholding policies with regard to alcohol, crowd behavior and environmental noise problems. Georgia Southwestern State University Department of Public Safety Personnel are not eligible for contracting out to such events. The student responsibilities are upholding policies with regard to alcohol, crowd/guest behavior and environmental noise problems. The student organization has primary responsibility for monitoring the event and the Security Officers is available only as a last supplemental resort. Failure to provide adequate security personnel or other security measures in order to insure the safety of those in attendance is prohibited.
  9. Crowd size that exceeds such limits so as to infringe upon the rights of others or endanger those in attendance is prohibited.
  10. Failure to provide adequate parking so that vehicles are impeding the normal flow of traffic, parked illegally or parked on private property without proper authorization is prohibited.
  11. Activities/Exams: No campus-wide social activities shall be held by any student organization during final examination periods. In addition, recognized student organizations may not schedule events or activities within 48 hours of the beginning of a final examination period.
  12. Hours to Terminate - Activities on campus shall terminate on Sunday through Thursday nights by midnight; Friday and Saturday nights by 1:00 a.m. The termination time must be specified on the social request form and approved by the Director of Campus Life.

H. STUDENT ORGANIZATION LIABILITY

Organization officers, members and advisors may be civilly liable for harm resulting from either dangerous organization activities or those that create an unreasonable risk of injury on and off campus. All persons involved in organizations are advised to plan activities carefully, comply with all laws (including those related to the consumption of alcohol and the use of vehicles and other equipment) and to neither endorse nor participate in activities that could result in injury to participants, bystanders, property or self. Organizations sponsoring recreational activities, off-campus trips of any kind or any activities where risk to participants may be involved are required to have participants sign a RELEASE AND WAIVER OF LIABILITY FORM. These forms may be obtained from the Student Affairs website.

I. STUDENT ORGANIZATION TRAVEL

The Board of Regents has stipulated that organization related travel of students be subject to the same guidelines as those of University employees. See the Office of Campus Life for specific details.

J. STUDENT ORGANIZATION FUND RAISING

All registered student organizations are encouraged to make every possible effort to become financially self-supporting. Organizations may generate funds by charging dues to members, charging admission to events and sponsoring approved fund raising activities. Fund raising events must be approved at least two weeks in advance by the Director of Campus Life, including approval of the method to be used in selling tickets and collecting money when admission is to be charged to an event. Fund raising is defined as anytime an organization collects money for any purpose on or off campus. Raffles and games of chance are prohibited. Student Organizations wishing to hold an on campus or off-campus fundraiser must fill out a fundraising approval form at least 5 business days in advance.

K. FINANCIAL MANAGEMENT OF STUDENT ORGANIZATIONS

  1. Student organizations receiving student activity funds cannot maintain outside bank accounts.
  2. All monies collected, whether on or off campus, by funded student organizations, must be deposited in a University account.
  3. All invoices must be paid within 30 days, as stipulated by State of Georgia Policy.

L. EXPENDITURE OF STUDENT ACTIVITY FUNDS

The following guidelines are to be followed by all campus organizations expending student activity funds:

  1. Cash Advance - For expenditures under $100, an organization may obtain monies from the petty cash fund in the Business Office with prior written approval (Request for Petty Cash) of the organization's treasurer and faculty advisor. The following procedures apply:
    • a. Present cashier with a Request for Petty Cash signed by the treasurer and faculty advisor.
    • b. Sign cashier's receipt for the amount withdrawn.
    • c. A paid invoice or cash register tape imprinted with the vendor's name must be obtained for all purchases.
    • d. Return paid invoices and/or register tape to the cashier within three (3) days after the cash advance. Any money not spent must be returned at the same time.
    • e. Initial cashier's receipt indicating the actual expenditure. In the event that a purchase costs more than the amount of money withdrawn from the petty cash fund, refunds will be made to individuals having to spend their own money. No refunds will be made for purchases made without prior written approval (Request for Petty Cash).
  2. Payments to Individuals/Requests for Cash in Excess of $50 Payments to individuals require a properly authorized Disbursement Authorization and will be paid in cash. The Disbursement Authorization form also may be used when more than $100 in cash is needed. Disbursement Authorization forms must be in the Business Office at least one week before a check is needed.
  3. Purchase Orders - Prior to all purchases (regardless of the amount) for which a cash advance or disbursement has not been obtained, a properly authorized purchase request form must be completed by the organization's treasurer and faculty advisor. Under no circumstances will a purchase be made without properly notifying the Business Office in advance.
  4. Internal Requisition Forms - The purchase of items from the University Bookstore requires the use of an Internal Requisition Form. In unusual circumstances, when the faculty advisor is away from campus for an extended period of time, the Director of Campus Life will co-sign all expenditure request forms. All of the required forms may be obtained in the Office of Campus Life.

M. ALCOHOLIC BEVERAGES POLICY

  1. Student organizations requesting to serve or sell alcohol at an event on campus must have their faculty/staff advisor or his/her designee present for the entire event.   If someone other than the faculty/staff advisor is going to be present, this designee must be approved by the Director of Campus Life.
  2. Student organizations wishing to host a function on campus serving or selling alcohol must adhere to the following procedures:
    • a. Submit a Request to Serve/Sell Alcohol on Campus form to the Director of Campus Life at least three weeks prior to the proposed date of the event.  The student organization representative signing this form and submitting it for approval must be at least 21 years of age.
    • b. After granting initial approval from the Campus Life Office, the Director will seek approval from ARAMARK for their contractual services. Note: ARAMARK is the only vendor that will be considered to serve or sell alcohol on campus.
    • c. If approved through ARAMARK, the Director of Campus Life will seek approval from the President’s Office.
    • d. After obtaining the university president’s approval, the Director of Campus Life will submit the form to the Office of Public Safety and notify the student organization to contact Public Safety to hire the appropriate number of university officers to work the event.
    • e. Director of Campus Life will notify the student organization of final approval.
    • Each student organization and its officers are primarily responsible for the
  3. behavior of its members and other persons who attend its sponsored events at which alcohol is being consumed. Behavior that violates university policy will subject the student organization, as well as its officers and members, to disciplinary action by the University. All organizations shall be responsible for ensuring that all members and/or guests follow all applicable laws and regulations of the state, county, city, and university.  Guests are to include both students of Georgia Southwestern State University and non-students (i.e. alumni and/or visitors of any sort). An organization may be required by the Director of Campus Life to attend an ATOD Alcohol Education session in order to be given approval for social events.
  4. An officer or member of a university-chartered or registered organization shall not expect or direct, explicitly or implicitly, a prospective member to consume alcoholic beverages as part of a membership selection process, including, but not limited to, formal ritual or informal social activities. Such behavior is considered hazing of the most serious nature and will subject the organization, as well as its officers, to disciplinary action by the University. No alcohol shall be present during any organization's rituals. This is to include formal recruitment and initiation periods held by Greek-letter organizations.
  5. Student activity fund allocations are student-activity-generated monies and may not be used for the purchase of alcoholic beverages.
  6. Each organization is required to designate a Specific Risk Manager for each social event. It is this individual's responsibility to assure that the organization complies with all rules and regulations, including event registration, security policy, ID checks for underage participants, and to appoint designated drivers when necessary.
  7. The consumption of alcoholic beverages by persons of the legal drinking age will be permissible only for functions at which alcohol is not the focal point, reason for, or the "drawing card" for the event. Advertising for events at which alcohol will be consumed will not make reference to alcoholic beverages. Reference can be made, however, to the serving of food and alternative beverages, and checking of identification cards.
  8. The possession, sale, use, or consumption of alcoholic beverages while on  campus, on an organization's premises, during an organization's event, or the occurrence of any situation sponsored or endorsed by an organization must be in compliance with any and all applicable laws and regulations of the state, county, city, and Georgia Southwestern State University. This is to include planned and unplanned gatherings.
  9. Theresponsibilities of the student organization to uphold University regulations, theStudent Code of Conduct, local, state, and federal laws are not negated by therequirement of the presence of contracted security officers. The student organizationhas primary responsibilities for upholding policies and monitoring the event withregard to alcohol, crowd behavior, and environmental noise problems. Any violationof University regulations, the Student Conduct Code, local, state, and federal lawsmust be reported to the Director of Campus Life immediately after the violationoccurs.
  10. The organization sponsoring an event at which alcohol will be consumed will post notices at the event indicating the legal drinking age requirement and will verify, via a university student identification card or other official identification, the ages of all persons.
  11. If alcohol is found or present at an event, the officers of the sponsoring organization will ensure that no one under the legal drinking age possesses or consumes alcoholic beverages. During all social events the organization responsible for the event shall provide a clear and definitive method of identifying those members and /or guests that are of legal drinking age.
  12. At all events where participants of legal drinking age consume alcoholic beverages, the sponsoring organization will provide sufficient nonalcoholic beverages and food for all participants in the same general area and for the duration of the event.
  13. Any activity, especially those competitive in nature (e.g., drinking games or contests), contributing to the over-indulgence of alcohol by underage or legally-aged persons is prohibited. No member shall permit, tolerate, encourage or participate in the consumption of alcoholic beverages against another person's will.
  14. The officers of the sponsoring organization must intentionally advise a noticeably intoxicated person to refrain from further consumption of alcoholic beverages, from driving, and from any activity which is potentially harmful to the person or other persons. In addition, the officers and members of the sponsoring organization may not provide alcoholic beverages to any person who is noticeably intoxicated.  The officers and members are required to report any noticeably intoxicated person to the officers on duty at this event.
  15. Failure to comply with the guidelines stipulated in the Student Conduct Code may subject the sponsoring organization, as well as its officers and other student participants in the event, to disciplinary action.

M. ADDITIONAL POLICIES FOR GREEK-LETTER ORGANIZATIONS

New Member Program Guidelines

These guidelines were established to ensure that new member education enhances the academic progress of each Fraternity and Sorority member and assist their interpersonal development while providing the history and information necessary for viable membership in the Fraternity/Sorority Community.

  1. Every new member will receive a copy of the GSW's New Member Bill of Rights that shall be reviewed with him/her at the onset of the chapter’s new member orientation program. The New Member Bill of Rights Confirmation Form must be signed and filed with the Office of Campus Life within the first week of the new member program.
  2. Each chapter will uphold the GSW's Anti-Hazing Contract, educating all members on this policy at the onset of every new member program. Every member of the GSW Greek community is responsible for upholding a zero tolerance for hazing. The Anti-Hazing Contract Confirmation Form must be signed and filed with the Office of Campus Life within the first week of the new member program.
  3. New member programs may last no longer than ten weeks. All new member programs must be completed by the deadline established and announced by the Office of Campus Life each semester.
  4. Each chapter’s new member program must be submitted in writing and approved by the Office of Campus Life prior to bids being issued. A copy of this written program must be provided to each new member by his/her chapter at the onset of the new member program. Written programs must include all dates, beginning and ending times, locations and descriptions of each activity. This includes initiation date, time, and location.
  5. Any changes to new member calendars must be discussed with and approved by the Office of Campus Life at least 72 business hours in advance.
  6. New member activities must end no later than 11:00 PM Sunday – Thursday and 1:30 AM Friday and Saturday and may not start again till 8:00 AM Monday –Friday, and 9:30 AM Saturday and Sunday.
  7. For organizations with required study halls or study hours, flexibility must be given to those individuals who need to study alone, in the library computer lab, with a study group or in a separate location. Only academic coursework may be completed during required study halls (no fraternity/sorority information).
  8. Organizations wishing to hold new member activities including off-campus initiation, retreats or road trips, must have prior approval from the Office of Campus Life. Chapters wishing to hold overnights (on or off campus) as part of their program must file an Overnight Request Form and an Overnight Participant List with the Office of Campus Life no later than Tuesday for that weekend. Overnight activities may only occur on Fridays or Saturdays.
  9. All chapters must follow their own inter/national new member programs. In cases where GSW's and inter/national policies differ, GSW's policy will always take precedence.
  10. New member educators are encouraged to meet regularly with the Director of Campus  Life as well as their chapter’s faculty and chapter advisors for feedback.
  11. Questions or concerns should be directed to the Office of Campus Life in the SSC room 3411 or 229-931-2377.
  12. Roster Changes for Greeks: Rosters when submitted must reflect the roster that is turned into each organization’s National Office.  This will avoid confusion and guarantee that each Greek organizations roster is exactly the same.  Changes to the roster can be done throughout the semester, as long as said organization can show the roster their National Office has on file and that is current.
  13. Greek President’s Meetings are considered mandatory.  Absence from this meeting will result in a loss of social privileges for the remainder of the month until the next Greek President’s meeting.  Each academic year, the chapter can receive one excuse from not attending the Greek President’s meeting.  If the current Greek President cannot attend this meeting, it is the assumption they will send a member of the Executive Council in its place.  These meetings typically take place on the last Friday of the month at 10am in Student Life Conference room.
  14. Chapters should be familiarizing themselves with the GSW's Weathervane, specifically sections regarding Hazing and Greek Life. Chapters should also familiarize themselves with Georgia State Law and their own inter/national policies related to new member activities.

New Member Bill of Rights

There are a number of activities that are constructive parts of new member/ associate/ aspirant education and will contribute to your becoming a more active and productive member of your Greek organization. However, there are other activities in which you might be asked to take part that are a violation of inter/national fraternity and sorority regulations, Panhellenic, Inter-fraternity, National Pan-Hellenic regulations, and/or GSW policies. These activities constitute “hazing.”

Listed below is a New Member Bill of Rights that specifically outlines activities that fraternity or sorority members cannot require of you. If they do so, the fraternity or sorority and the individual member(s) in question are subject to severe penalties up to and including permanent removal of GSW recognition, suspension from GSW and possibly removal of the chapter’s charter. New members/associates/aspirants participating in “hazing” activities may also be subject to student conduct sanctions. Please study your rights and make certain that they are not violated. No new member/associate/aspirant shall be required by any person or persons to perform any act which:

  1. Interferes with the academic process – causes the pledge/new member/associate/aspirant to miss or be ill prepared for classes, labs, study sessions, or test,
  2. Causes the new member/associate/aspirant to violate GSW policies,
  3. Requires or pressures the new member/associate/aspirant to consume alcohol,
  4. Prevents the new member/associate/aspirant from securing normal amounts of sleep (no activities between the hours of 11 p.m. and 7 a.m.),
  5. Requires the new member/associate/aspirant to perform personal services for collegiate or alumni members (including, but not limited to, driving around members and/or their guests (including members of other organizations), “shopping” for members, etc.),
  6. Is sadistic -- treats the pledge/new member/associate/aspirant in a “sub-human” manner,
  7. Is illegal – including the use of drugs and alcohol,
  8. Is immoral,
  9. Places the new member/associate/aspirant in physical danger or in jeopardy of losing his or her life,
  10. Places severe emotional stress upon the new member/associate/aspirant,
  11. Requires the new member/associate/aspirant to be present at activities for unreasonable periods of time,
  12. Requires the new member/associate/aspirant to participate in a “Kangaroo” Court or other individual questioning activities,
  13. Prescribes the wearing of anything to identify new member/associate/aspirant status (this includes new member/associate or bid day T-shirts, or wearing of required clothing),
  14. Requires the new member/associate/aspirant to carry items that they would not normally bear (including paddles, signature books, etc.),
  15. Requires the new member/associate/aspirant to answer the telephone in a manner unlike a member would answer it,
  16. Prevents the new member/associate/aspirant from speaking for a period of time,
  17. Involves the abandonment of new member/associate/aspirant or active members thereby requiring them to find their own way back to campus,
  18. Requires the blindfolding of the new member/associate/aspirant (exceptions: during low ropes course with trained facilitator, or as prescribed in writing for inter/national ritual),
  19. Requires the new member/associate/aspirant to stand when a collegiate or alumna/us member enters a room,
  20. Requires the new member/associate/aspirant to intentionally deface the house/chapter room/suite/apt. etc.; or requires the new member/associate/aspirant to clean the house/chapter room/suite/apt., etc. of others,
  21. Requires calling other new member/associate/aspirant “names”,
  22. Requires new member/associate/aspirant to enter the house/suite/building only from a specific door,
  23. Requires new member/associate/aspirant to eat meals together, attend unscheduled “call-down” meetings or sleep in the house/suite/apt. together for any length of time without written permission from GSW and inter/national office,
  24. Requires a new member/associate/aspirant to address or refer to members in a manner different from how they are addressed (i.e. Mr./Ms. Smith for initiates, Pledge Jean for new members),
  25. Requires new member/associate/aspirant to participate in scavenger hunts or similar activities by any name that involves taking of items, time deadlines, etc.

Greek Life Grade Policy

Greek Organizations are expected to maintain higher educational standards of academic progress and will be expected to maintain a Cumulative and Semester GPA of 2.25.  Organizations that miss one or both of GPA’s will be effected as follows.

1st Semester Below 2.25 Cumulative or Semester  =  Warning.  No sanctions will be issued, however, the Greek Organization should concentrate on getting grades up with incentives or initiatives.

2nd Semester Below 2.25 Cumulative or Semester = Probation. A minimal loss of one privilege will occur.  If both Cumulative and Semester are below 2.25 a loss of two privileges will occur. Privilege losses will be decided by the Director of Campus Life. Examples of privilege losses might include: Sports Probation, Loss of Social Events, Educational Programs etc.

3rd Semester Below 2.25. Cumulative or Semester =  Suspension.  This will result in a loss of all privileges.  Suspension shall be defined as the temporary loss of all membership privileges in the respective Greek Council, but all obligations of membership (payment of dues, attendance at meetings, compliance with all policies, etc.) remain.

4th Semester Below 2.25 Cumulative or Semester = Expulsion until Grades remain above 2.25. Expulsion will result in loss of all privileges and status.  The Expelled Greek Organization will no longer be recognized at Georgia Southwestern State University. After a Greek Organization comes off of Expulsion, said organization will be placed on a one semester of Probation.  If the Greek Organization maintains a 2.25 GPA both semester and cumulative, then the Greek Organization will be reinstated with all rights and privileges.

N.  POLICY CONCERNING AUXILIARY GROUPS

  1. No student organization may sponsor or support an auxiliary group in any form. An auxiliary group is defined as a supplemental group to an organization in which, for whatever reason, the participants are ineligible to become full members of the organization. These include, but are not limited to, the following: little sisters, big brothers, favorites, friends of the chapter, rush hostesses, etc.
  2. Student Organizations may not give out jerseys, t-shirts, etc. to any non-members that would imply auxiliary membership to that group. The following exceptions apply:
    • a. T-shirts given that commemorate a specific event (i.e. social, philanthropy, etc.)
    • b. The individual was chosen as that organization's sole sweetheart or homecoming representative.
  3. Composites of an organization may only contain active members, advisors and a sole Sweetheart/Beau. Organizations may not have special composites made featuring non-members of the organization.
  4. Under no circumstances will a rush, or recruitment activity, be held to recruit individuals for auxiliary organizations. This includes recruiting non-members to do things for the organization in exchange for some type of honor or recognition.
  5. Individuals who affiliate with auxiliary groups are also in violation of this policy and may be referred to the campus student conduct system.

Campus Pride Day

Twice a year, faculty, staff, and students work together on a campus beautification project.

Hello Walk

The wide paved walkway from the library to the Student Success Center is called “hello walk”. It is tradition to say “hello” to those you pass on this walkway.

Move-In Day

A special day is set aside prior to the beginning to Fall semester when faculty and staff volunteers help the new freshmen class move into their residence hall rooms.

Welcome Week

The first full week of Fall semester is packed with fun and informative programs and events to help the new and returning students meet one other, get reacquainted, and start the academic year off right!

Significance of the Winds

GSW’s mascot is the Hurricane. Several references to the winds/weather can be found around campus such as: street names, R.A.I.N, Aeolian (alumni newsletter), The Sou’wester (student newspaper), Zephyrs (recruitment team), Sirocco (Student Literary Magazine) etc.

Student Appreciation Day

Held on the last day of class during Spring semester, the faculty and staff host an outdoor picnic with games, door prizes, and giveaways to show their appreciation to the student body.

Fall Fest

During the Fall semester, usually in October, the ATOD task force (Alcohol, Tobacco, and Other Drugs) puts on a special week for all students, faculty, and staff to come and celebrate by providing activities that don’t involve drugs or alcohol and still allows students to have a good time.

Homecoming Week

Homecoming occurs during the month of February while Men’s & Women’s Basketball season is still in session. Many activities are scheduled for this spirit-filled week. The highlight of Homecoming is typically the recognition of the Homecoming Court and the crowning of the King and Queen.

Taste of the World

This is an annual international festival held at GSW every April. Students, faculty, and staff have the opportunity to enjoy food, music, and the cultures of many countries.

Student Government Association

The Student Government Association (SGA) consists of four elected officers (President, Vice President of Academic Affairs, Vice President of Student Affairs, and Secretary/Treasurer), 11 elected senators and two appointed senators. As stipulated in the Constitution of the Student Government, to be eligible to hold an executive office a student must: 1) have earned 30 hours of credit at GSW; 2) have earned an overall graduating grade point average of at least 2.75; 3) be enrolled in at least 12 academic hours; 4) not be placed on any type of disciplinary, social, or academic probation; 4) anticipate being enrolled for one full academic year for which elected or appointed.  To be eligible to hold a Senator position, a student must: 1) have earned twelve (12) hours of credit at GSW; 2) have earned an overall graduating grade point average of at least 2.50; 3) be enrolled in at least twelve (12) academic hours; 4) not be placed on any type of disciplinary, social, or academic probation; and 4) anticipate being enrolled for one full academic year for which elected or appointed.

The Student Government Association Office is located on the third floor of the Student Success Center in room 3467 (229-931-2363). The executive committee, senators, and advisors welcome everyone to join their weekly meetings on Thursdays at 4:45pm in the Student Government Conference Room 3447, which is located on the third floor of the Student Success Center.

Campus Activities Board

The Campus Activities Board (CAB) provides students with quality entertainment and activities throughout the regular academic year. CAB's executive board consist of one elected officer (President) and five selected officers (Public Relations Director and four Program Directors). CAB is always recruiting volunteers and sponsoring events that you, the student, want to bring to campus. From concerts to comedians, to movies and game nights, CAB is always entertaining! All weekly meeting times are posted at the CAB office or on the Semester Activities Calendar. For more information about upcoming student activities and campus events, please check our online activities calendar by Clicking Here.

Leadership Opportunities

iHELP Peer Educators - Students who encourage their peers to make healthy, positive lifestyle choices through educational programming and personal contact.

M.O.D.E.L.S - Mentors Offering Direction, Encouragement, and Leadership Skills (M.O.D.E.L.S.) is a mentoring program designed to assist freshmen students with the transition to college life.

Orientation Team – The O’Team serves the University by assisting new students and their families in their transition to GSW. Sessions are held each summer as well as before each semester. The O’Team leaders are selected by an intensive tryout process in early October.

Resident Assistants - This group of upperclassmen serve as peer mentors in the residence halls.  These students assist in student programming and activities, as well as many responsibilities related to the maintenance and administration of the residence halls.

Sigma Alpha Pi Leadership Society- The Society is an organization that helps people discover and achieve their goals. The Society offers life-changing lectures from the nation’s leading presenters and a community where likeminded success oriented individuals come together and help one another succeed. The Society also serves as a powerful force of good in the greater community by encouraging and organizing action to better the world. Students must have a minimum GPA of 2.9 and letter of recommendation to be invited into the organization.

Zephyr Recruitment Team – This group serves the Admissions Office by hosting potential students as they visit the campus for tours and Preview Days. The Zephyrs are selected through an interview process during Fall semester.

Service Organizations

SABU Alumni & Friends - This organization promotes minority participation in the GSW Alumni Association and promotes community and volunteer services. 

GSW Gospel Choir - This organization is a social and service organization for men and women who have an interest in singing gospel music and promotes harmony amongst the masses. 

Gamma Beta Mu Leadership Society - fosters leadership, character, and unity among a diverse group of student leaders

Millard Fuller Center – Associated with the old Habitat for Humanity International, this organization assists the national headquarters with builds, food drives, and hosts build trips for Spring Break.

Student African American Brotherhood (SAAB) – This organization provides a forum for young men to interact socially and present and learn from educational programming.

SUAVE – This organization provides a forum for young ladies to interact socially and present and learn from educational programming.

Religious Groups

Various religious organizations assume responsibility for directing religious activities on campus, encouraging attendance at the house of worship of one’s choice, endeavoring to instill in students a deeper understanding of their faith and engaging in programs of
religious emphasis. Some groups at GSW are the Baptist Collegiate Ministries, Holy Young People Evangelism, Cornerstone Campus Ministry, Presbyterian Student Center, Wesleyan Foundation, and Union Tabernacle Baptist Church Ministry and the Interdenominational Council

Student Media & Publications

Sirocco – This is a literary magazine published each spring semester. It contains poetry, prose, art, music, and photography. Material should be submitted to Dr. Mark Laughlin in the Music Department.

GSW-TV16/Hurricane Watch – Located in Morgan Hall. The station provides educational, informative, and entertaining programming. GSW-TV16 provides hands-on experience for students in television broadcasting and production. Students interested in Hurricane Watch should contact the Department of Theater, Communication and Media Art, Jeffrey.Green@gsw.edu or Joseph.Watson@gsw.eduHurricane Watch can be found on Facebook

The Sou’Wester – A student-edited and managed campus newspaper that is distributed free around campus and town. The publication deals with issues on campus, the community, the state and the nation.  Students are welcome to be student journalists - in photography, news, sports or layout for the newspaper.  The opinions expressed are of the staff, not necessarily those of the university or the student body.

Greek Letter Organizations

As in many other American colleges and universities, fraternities and sororities play a distinctive role at Georgia Southwestern State University. They offer opportunities for students to succeed academically, develop lasting friendships, contribute to the broader community through service and participate in social, cultural, and athletic activities. Ten Greek letter social organizations are represented at the University.

Three councils govern Greek letter organizations: National Pan-Hellenic Council (NPHC), Inter-fraternity Council (IFC), and Panhellenic Association.  Amongst other responsibilities, these councils coordinate membership selection and recruitment process standards and plan various activities throughout the year.

Panhellenic and Inter-fraternity Recruitment are held near the beginning of each Fall Semester. During the summer, Greek information is provided online for all undergraduate and graduate students. There is a minimal charge for participation in recruitment activities to cover costs associated with the week. The intake process for NPHC groups is held throughout the year. Information can be obtained from posted advertisements, individual sorority and fraternity members or in the Office of Campus Life. GSW Greek social organizations are listed below:

National Pan-hellenic Council (NPHC)
Office Location: Student Success Center Room 3469

Sororities                                             Fraternities
Alpha Kappa Alpha                            Alpha Phi Alpha
Delta Sigma Theta                              Omega Psi Phi                  
Sigma Gamma Rho                             Phi Beta Sigma                             
Zeta Phi Beta                                     

Panhellenic Association
Office Location: Student Success Center Room 3464

Kappa Delta
Zeta Tau Alpha

Inter-fraternity Council
Office Location: Student Success Center Room 3463

Chi Phi
Kappa Sigma
Sigma Chi

Departmental Organizations

This is a listing of departmental organizations related to particular academic areas. However, members do not necessarily have to major in the related subject in order to be a member of the organization. For more information, contact the respective departments:

American Medical Students Association
Artists Association
Student Georgia Association of Educators
Biology Club
Chunnel Club (English and Foreign Languages)
GSWANS (Georgia Southwestern Association of Nursing Students)
Geology Club
Student Council for Exceptional Children
Math Club
Students of Business
Psychology/Sociology Club
Students in Free Enterprise
History & Political Science Club
CMENC (Music Educators)
Georgia Association of Nursing Students
Chemistry Club
Health and Human Performance Club
Spanish Club

Honor Societies & Campus Honors Awards

Alpha Chi – Recognizes academic achievement of the top 5% of the junior and senior class.

Alpha Lambda Delta – Encourages superior scholastic excellence among female and male students in their first year. This group is open to those who have competed 30 semester hours with a GPA of 3.5 or better.

Alpha Psi Omega Drama Society – Recognizes outstanding work in the field of theatre.

Blue Key – Recognizes outstanding leadership contributions in a broad range of co-curricular activities and academic achievement among juniors and seniors.

Gamma Beta Phi – Recognizes academic achievement of top 20% of each class.

National Residence Hall Honorary – Honors the top 1% of Residence Hall leaders.

Order of Omega- Recognizes outstanding Greeks who have excelled in both academics, but also leadership.

Pi Sigma Alpha – Recognizes outstanding achievement in the field of Political Science.

 PSI CHI - The International Honor Society in Psychology - Psi Chi is an international honor society whose purpose shall be to encourage, stimulate, and maintain excellence in scholarship of the individual members in all fields, particularly in psychology, and to advance the science of psychology.

 Sigma Beta Delta – Recognizes superior achievement in the field of business.

Sigma Tau Delta – Recognizes superior achievement in English and literature.

Sigma Theta Tau – Recognizes superior achievement in nursing education and practice.

Tau Beta Sigma – Recognizes outstanding achievement by a woman who is a member of a GSW band program.

Upsilon Pi Epsilon - Recognizes superior achievement in the field of computer and information sciences.

Who’s Who Among Students in American Colleges and Universities – One of the highest honors a student at Georgia Southwestern can achieve is that of being named to Who’s Who in American Colleges and Universities. Selection on campus is based on academic achievement, service to the community, leadership in co-curricular activities and potential for future achievement.

Residence Hall Leadership Opportunities

Residence Hall Association – The governing body for residence hall students, the Residence Hall Association (RHA) remains active in all residence hall decisions.

Special Interest Groups

International Student Association - Offers all GSW students an opportunity to learn more about other countries and cultures. Activities include movie nights, presentations about foreign cities and countries, and an annual international food festival.

Dance Team - Tryouts are held every Fall semester. For more information contact the Division of Student Affairs at 229-928-1387.

University Republicans and Young Democrats – Students involved with these organizations serve the national platform on a local level.

 

STUDENT CONDUCT BOARD

The Assistant Dean of Students coordinates the student conduct process.  Students interested in serving on the Student Conduct Board which operates in conjunction with The Student Government should apply through the Student Government Association. (Phone 229-931-2363).

GEORGIA INTERN PROGRAM

Georgia Southwestern State University is a participant in the Georgia Intern Program. Students may receive a maximum of 15 hours toward their degree for work as interns in public and nonprofit agencies in the State of Georgia. Students from all academic areas are eligible for the program. Courses for which academic credit is to be awarded must be approved in advance by the Chairman of the Division or Department offering the
courses and the campus coordinator of the program. Course numbers 492-494 in each discipline are reserved for Georgia Intern Program credit. Interested students should contact the campus coordinator of the Georgia Intern Program for additional information (Phone 229-931-2079).

THE VISUAL AND PERFORMING ARTS

Georgia Southwestern offers many cultural opportunities for students. Music concerts and recitals, and Forensics speech tournaments, theatre and video productions, as well as art exhibitions are scheduled throughout the year.

Theater, Communication, and Media Arts

Performance and production opportunities are available to all students through stage plays, performance events through the Rylander Theater Partnership and narrative video projects produced each semester. Course credit is available for participation in these activities.

Music

The Concert Choir is a non-auditioned group which performs several times a year on campus, and occasionally off-campus. The Concert Choir provides music for events on campus, including graduation.

The Chamber Singers is a small, auditioned choral group noted for exceptional performances. Each year the Chamber Singers perform often on and off campus. Every Fall, the group produces and performs a Madrigal Dinner at the Windsor Hotel in downtown Americus, complete with Renaissance costumes and music.

The Concert Band and Jazz Band, both auditioned groups, perform on and off campus in concert and for special events. All ensembles offer academic credit for participants.

Visual Arts

The Visual Arts program offers students the opportunity to express themselves creatively through painting and drawing, glassblowing, ceramics, sculpture, photography, print making, computer graphics and digital arts.

INTRAMURAL SPORTS AND RECREATION

The purpose of Intramural Sports and Recreation at Georgia Southwestern is to offer a wide variety of activities either organized or self-directed activities so that all members of the University community have an opportunity to participate. University Recreational Services provide the University community the outlet to physical well being through physical activity. Intramural team sports offerings include Flag Football, Soccer, Indoor Soccer, Ultimate Frisbee, Basketball, Kickball, Racquetball, and Volleyball. Numerous individual and dual sports such as Tennis, Golf, Disc Golf, Rock-Climbing wall and Billiards are also made available throughout the year. There are also employment opportunities available through our office.

Aerobics and outdoor trips are new and integral facets of recreational sports at GSW. Each semester group exercise classes and a variety of trips are offered to the students at minimal or no cost. Recreational facilities available include the Old Gym, athletic field, swimming pool, tennis courts, fitness center, and fitness trail and Student Success Center.

All Intramural Sports, Aerobics and Outdoor Recreation information is available on the first day of classes in the Recreational Sports Office in the Student Success Center Room 3438 or call 931-2365.

INTERCOLLEGIATE ATHLETICS

GSW is an NCAA Division II institution and a member of the Peach Belt Conference. Athletics play a very important role in the campus and community life at Georgia Southwestern State University. The athletic teams have been a catalyst in creating enthusiasm, school spirit, and student unity on the GSW campus and in the community.
The offices for athletics and physical education classes are located in the Student Success Center (STORM Dome).

For more information about the individual sports, please contact the following:

Women's Basketball
Coach Kelly Britsky
229-931-2231.

Men's Basketball
Coach Mike Leeder
229-931-2230.

Baseball
Coach Bryan McLain
229-931-2843.

Women’s Cross Country
Coach  Brittney Skiles
229-931-4215 or 229-407-9030.

Men’s Soccer
Coach Warren Russ
229-931-7006.

Women’s Soccer
Coach Samantha Snow
229-931-2936.

Softball
Coach Eddie Ward
229-931-2174

Men’s/Women’s Tennis
Coach Brennon Sewell
229-931-2284

Men’s Golf
Coach Darcy Donaldson
229-931-2609

FOR A COMPLETE LISTING OF ALL STUDENT ORGANIZATIONS AND THEIR CONTACT INFORMATION, VISIT OUR WEBSITE AT GSW.EDU AND CLICK ON STUDENT AFFAIRS, AND THEN ON STUDENT ACTIVITIES.

 

 

AMERICUS--"HOME AWAY FROM HOME"

Americus was named one of the top ten cities in the state by Georgia Trend Magazine, March 2000. Many cultural opportunities are available in Americus. The International Headquarters for Habitat for Humanity, Inc. are located here alog with the historic Windsor Hotel, the Rylander Theater, the home of a former US President and two national parks. The University urges you to treat Americus, your home-away-from-home, as you would your own home . . . with respect for its laws, its property, and its people.

ADMINISTRATIVE AND ACADEMIC BUILDING HOURS

All administrative and academic classroom buildings are opened at 7:30 AM unless specifically scheduled for a special event. They are closed after evening custodial duties which is approximately 10:30 PM. Offices within these buildings are operated from 8:00 AM to 5:30 PM Monday through Thursday and 8:00 AM to 12:00 noon on Friday . All residence hall exterior doors will remain locked at all times.  The Student Success Center Building is opened at 7:30 AM daily and secured at 11:00 PM Monday through Friday.

BOOKSTORE

The Campus Bookstore at Georgia Southwestern State University is institutionally owned and operated. The bookstore has been established to provide the student body with goods and services at the least possible cost. It is a part of the University and has goals directly centered on the satisfaction and success of the students and faculty. The bookstore is self-sufficient, receiving no funding from the University System, and any profit is returned to the institution. The success of the bookstore lies with the success of the students.
The bookstore carries new and used textbooks, with an emphasis on trying to obtain as many used textbooks as possible through student buybacks and various wholesale distributors. In addition to course materials, the bookstore stocks computer software, mass-market paperback books, computer books, study aids, reference materials, and school/office supplies for academic use. The bookstore also has gifts, including tee shirts, hats, coffee mugs, seasonal gift items, balloon bouquets, greeting cards, a classic collection of crystal engraved with the school seal, and many other gift items. Other goods and services offered through the bookstore include fax services, phone cards, and special ordering for any academic materials at no cost. The bookstore accepts personal checks, Mastercard, Visa, Discover, and also has an authorization system allowing students to purchase academic materials with their financial aid funds.

Location & Store Hours

The Campus Bookstore is located in the Marshall Student Center on the campus of Georgia Southwestern State University. During fall and spring semesters, the bookstore is open from 8:30 a.m. until 4:30 p.m. Monday through Thursday and from 8:30 a.m. until 3:30 p.m. on Friday. The bookstore closes during breaks to restock shelves for the following term and is closed on holidays. Extended hours of operation are offered during the beginning of each term to accommodate the large volume of students buying books and supplies for new classes.  The bookstore also has a website for textbook and merchandise purchases at www.gswbookstore.com.

Textbooks

The textbook buyback is conducted at the end of every semester during final exams. Books that are not changing to new editions and will be used the following term will be purchased at 50% of the price paid for the book. Books that are not being used again by the bookstore will be purchased by the buyer at established wholesale prices. The textbooks carried by the bookstore are based strictly on faculty selection. Every attempt is made to have the books in stock before the beginning of the term, however there are occasional delays due to receiving the text information late, publishers being out of stock, late or misdirected shipments, or unexpected increases in a course’s enrollment.

Refund Policy

The bookstore encourages students to attend class before purchasing textbooks. A full refund will be given during the drop/add period of the current term, which is generally the first week of the semester. The store is simply unable to allow students to keep the materials for a longer period of time and still return them for full credit. New textbooks must be returned in new, saleable condition with no markings whatsoever to be eligible for a refund. A student ID and cash register receipt is required for a refund. Any markings result in the book being reduced to a used status and only a 75% refund given. General supply, gift, and clothing merchandise may be returned for any reason for a full refund within 7 days of purchase with a receipt. Defective merchandise may be returned any time throughout the semester for an exchange.  Shrink-wrapped books must be returned in the original wrapping for a full refund. Textbooks purchased after the drop/add period are non-returnable. Sale items, study guides, special-order items, mass market paperbacks, and computer software are non-returnable. (Phone 229-931-2366)

CAREER SERVICES

Programs and services of the Career Services Center help students gain information needed to make decisions about careers, life planning and acquiring job search skills. Specific programs and services include individual and group career counseling and assessment, computerized career information, resume preparation, interviewing, and job search workshops. A career planning class will be offered to assist students with developing appropriate career-related goals and in selecting a major corresponding with the student’s goals. Student participation in area and regional career fairs is coordinated by the Career Services staff, giving students the opportunity to meet and interview with representatives from business, industry, government, hospitals, health agencies and graduate school. Experiential learning opportunities are available either in internships or in Cooperative Education assignments. Career Services posts extensive job announcements for part and full time jobs. Students may email Career Services at: career@gsw.edu or reach us by phone at 229-931-2237.  The Career Services office is located in the Academic Center for Excellence.

COUNSELING

The Counseling Services Department at GSW is located in the Student Success Center, Rooms 3401-3403 (Phone 229-931-2708). The goal of this office is to work with students on an individual basis.

Students struggling with a wide variety of personal issues and academic concerns may seek counseling from the Counseling Services Department. Respect for the individual, his or her values, and unique circumstances underlie our work with students. Most concerns can be dealt with through short-term individual counseling. Referrals to community resources are made when necessary.

All counseling services are completely confidential to the limits provided by law. No information (except that protected by law) can be released within or outside the University without the individual’s written consent.

FINANCIAL AID

GSW provides a variety of financial aid programs to assist students who have financial need or have outstanding academic and leadership achievements. Grants, scholarships, loans and part-time work constitute the types of financial aid available at GSW. The University believes the primary responsibility for meeting the costs of college is with the student and his or her family. The University also recognizes that economic circumstances may require the student to seek additional assistance from other sources.

FOOD SERVICES

The campus food service is provided by ARAMARK, an internationally recognized management corporation.

 Located in the Marshall Student Center, a typical meal in the Residential Restaurant can be chosen from the Grill station, Pizza/Pasta station, Vegetarian station, RFoC Comfort Food station, Produce Market, and desserts. All items are cooked fresh daily; many upon order.

The Cane's Den, located in the Student Success Center, offers a wide variety of fast food options. Students are encouraged to stop in for BenePizza, Fresh Market Smoothies, Montague's Deli sandwiches, Grill Works hamburgers, and assorted Grab-N-Go items. Pay cash, check, or credit card for the items purchased or use the declining balance portion of your meal plan.

The C3 Convenience Store is located in the Marshal Student Center. Students will find everything from shampoo and milk to candy bars and Kleenex. Cash,checks, and credit cards are accepted along with declining balance dollars from your meal plan.

The declining balance account may be used to purchase items in the Canes Den or additional meals in the Dining Hall. This type of account is also offered to commuting students who would like to take advantage of the convenience of eating on campus. Call the Dining Hall office for more information at 229-924-2732.

GYMNASIUM AND RECREATIONAL FACILITIES

Classes and intercollegiate practices and competitions are given highest priority for campus athletic facilities; however, students may use these facilities by scheduling with the Athletic Department or the Intramural & Recreational Sports Office.  Student organizations that charge a fee for an event in a campus athletic facility will be charged rental, setup, security and auxiliary fees.

There are, however, several different recreational facilities for student use on the campus, and all students are encouraged to take advantage of these opportunities. These facilities include the Fitness Center, Group Exercise Room, the Climbing Wall, tennis courts, intramural gymnasium, playing fields, and walking/jogging track.

The Athletic Department schedules use of the Storm Dome, Tennis Courts, and Soccer Fields. The Intramural Office schedules use of the Intramural Gymnasium and the Intramural and Recreation Field located behind the Fine Arts building. This office along with the Athletic Department schedules the use of the new intramural and soccer fields.

Weightroom / Fitness Center ­ Located on the first floor of the Student Success Center. It is equipped with free weights and Cybex selectorized equipment that provides upper/lower body conditioning. The cardio area provides  treadmills, arc trainers, cross trainers, a stair climber, recumbent and stationary bikes. Health magazines our provided for your health promotion and 2 flat screens for viewing favorite TV channels.  Personal training is also available through the Assistant Director of Fitness and Wellness for a service charge.

The Aerobic Room is located just down the hall from the Fitness Center. The aerobic room provides over 2000 square feet of floating floor and mirrored walls.  Fitness Wellness programs provided are: Lunch Time Pilates, Yoga, Zumba, Spinning, Step Aerobics, Kickboxing, and Boot camp just to name a few.

Students may access the weight room and Group Exercise room at designated times throughout the day. The hours are posted at the beginning of each semester. For more information on the weight room and Wellness programs, please contact the Director of Campus Recreation and Intramurals or Assistant Director for Fitness & Wellness.

Climbing Wall – The wall provides various climbing routes that offers varying degrees of difficulty.  The wall is staffed by certified climbing wall instructors who operate the wall during evening hours. 

Walking Trail --The walking trail is located across from the Education Center. This trail is open year round to members of the campus and community.

GSW Storm Dome--Located inside the Student Success Center, this facility is utilized by the GSW Intercollegiate athletic teams only.

GSW Hurricane Baseball Field --The field is located off of Simmons Street next to the GSW tennis courts and is utilized by the GSW Intercollegiate athletic teams only.

GSW Lady ‘Cane Softball Field--Located off Felder Street, this facility is utilized by the GSW Intercollegiate athletic teams only.

GSW Soccer Field --Located off Felder Street and across from the GSW softball field, this facility is utilized by the GSW Intercollegiate athletic teams only.

GSW Tennis Courts -- There are lighted courts that are conveniently located on campus next to the Deriso Pool and Southwestern Pines. The GSW Tennis Teams have first priority when using the courts; otherwise the courts are open to students and community members year round.  For safety purposes, lights will not be available during GSW baseball night games.

University Lake and Lakehouse --Located on the south side of campus, the University Lake serves as a popular recreational area for members of the GSW community. Whether it be sunning at lakeside, a picnic under the trees, or meeting with friends, students can often be found at the lake. There is a Lakehouse equipped with kitchen facilities, which can be reserved by recognized student organizations for social functions. Reservations must be made through Office of Reservations (229-931-2368).

HEALTH SERVICES

On-campus health services are provided at the Health Center, located in the Rosalynn Carter Health & Human Sciences Complex. The center provides services to students with minor illnesses or injuries and promotes positive physical and mental health. A health services professional staff member is available from 7:30am-5:00pm Monday-Thursday and 8:00am-3:00pm on Friday while classes are in session.  The Health Center is open to students by appointment or on a walk-in basis. If a student needs emergency medical assistance when the Health Center is closed, the student should contact emergency medical services by dialing 911 or Public Safety. Public Safety's emergency phone number is 229-931-2245.

Other services provided include consultation services with the Health Center staff, a comprehensive Men’s and Women's clinic each Wednesday. Hospitalization, prescribed medications, laboratory, X-ray services, and consultations with non-university medical specialist are not included in the semester health service fees. Cost associated with these services is the financial responsibility of the student.

A student who utilizes Health Center medical services is expected to visit the Health Center at times that do not conflict with academic responsibilities. After a student has been assessed in the Health Center, we will provide a written recommendation to excuse from class only if we feel there is justification. By Georgia Southwestern State University policy, an excuse from class can only be granted by the professor of that class.

The Health Center provides care for all currently registered students and currently employed faculty/staff (who must pay the co-pay health fee whenever using the health center). A mandatory health fee is assessed to students currently enrolled in three or more credits on GSW's campus. A student registered for less than three credit hours has the option to pay the semester health fee, or a co-pay for each visit. The semester health fee entitles the student to consultation services with the professional Health Center staff. There are free over the counter medications available as well as first aid supplies, without charge. Students are accessed fees for prescription medications, equipment, lab tests and special procedures.

Students seeking medical assistance from the Health Center must have a completed certificate of immunizations and a health history form on file at the Health center. Students must be currently enrolled in classes at the time of treatment.

A student accepted for admission will receive a certificate of immunization and a health history form which is to be completed and returned to the Director of the Health Center prior to enrollment in the University. Evidence of two MMR's are required of students born in 1957 or later. All students are required to have Varicella, and Tetanus-Diphtheria. Hepatitis B vaccination -required for all students who will be 18 years of age or less at
matriculation. Newly admitted freshmen or matriculated students planning to reside in university managed housing are required to have the meningococcal vaccine or sign a waiver (If the student is under the age of 18 a parent must sign the document). All new students (freshmen, transfers, and others) attending regularly scheduled classes or receiving resident credit will be required to submit a certificate of immunization prior to attending such classes. Students will not be permitted to attend classes or reside in campus housing until the required immunization record is on file with the Health Center.

International students must have documentation of two measles, mumps, and rubella immunizations or blood titers for immunity to measles, mumps and rubella. A PPD tuberculin skin test is required within 10 days of arrival to campus. If positive, the students must have a chest X-ray within 2 weeks of arrival to campus. No X-ray films will be accepted. A Severe Acute Respiratory (SARS) Questionnaire form must be completed upon arrival to campus and completion of the tuberculosis screening questionnaire. All reports and documentation must be in English. All immunization forms and reports must have signature of health care provider, address and contact phone number in English.

It is recommended that each student discuss with his/her health care provider the need for additional immunizations such as, pertussis and hepatitis A.

It is recommended that all students carry major medical insurance to provide supplemental coverage in the event of an acute injury or illness requiring hospitalization. A low cost Health Insurance Program is available to students attending GSW. Georgia Southwestern State University requires that all international students, athletes, and nursing students submit proof he/she is covered by an approved health insurance plan. These students must present proof of this coverage each semester prior to registering for classes. If there is no proof of insurance, enrollment in university insurance program is automatic. Please contact the Health Center for brochures and plan information.

Fall/Spring Semesters

Mondays: 9:00 AM – 6.30  PM

Tuesdays: 9:00 AM - 6:00 PM

Wednesdays: 9:00 AM - 6:30 PM

Thursdays: 8:00 AM - 6:30 PM

Fridays: 8:00 AM - 2:30 PM

 

Summer Schedule

Mondays: 7:30 AM - 5:30 PM

Tuesdays: 7:30 AM - 5.30 PM

Wednesdays: 7:30 AM - 5:30 PM

Thursdays: 7:30 AM - 5:30 PM

Fridays: 7:30 SM- 11:30 PM

 

HOUSING & RESIDENCE LIFE  

 Living on campus at GSW is an exciting, enriching experience. You will have the opportunity to participate in creating a community with other residents who have values, beliefs, and goals that may be different from yours. Through interaction with these students, you will be challenged to think and to grow as an individual.

Three living centers are available at GSW:

• Southwestern Oaks – Suite Style rooms for freshmen. Housing is available for Upperclassmen based on availability. Southwestern Oaks is Co-ed by community. • Magnolia – Suite-style rooms for upperclassmen, Co-ed by wing, • Southwestern Pines – 4-bedroom Suite Style rooms for upperclassmen, Co-ed by floors,
Each residence hall has a staff of peer helpers called Resident Assistants led by a professional staff member. This staff lives in the hall with the residents to ensure safety, security and an educational living environment. All halls are equipped with electronic access control and access is only granted to current residents and University staff.

IDENTIFICATION (ID) CARDS

Each student at GSW is required to obtain and carry an official University ID card. This card demonstrates an individual’s right to use University facilities and attend various University events. This card is non-transferable and should only be used by the individual to which it is issued.

The CanesCard is the official Identification Card for Georgia Southwestern State University. Students can use their CanesCard to receive financial aid refunds, access the Dining Hall, Java City, C-Store, and Canes Den. The CanesCard can also be used to make on campus and off campus purchases or access ATMs for cash. The CanesCard functions as a pre-paid DEBIT card, students can only make purchases if they have money applied to their CanesCard.

 Every student will need to have a CanesCard to access GSW facilities such as the fitness center, game room, library, swimming pool, bookstore, academic computer labs, and the Residence Halls.

For new students CanesCard will be made on STORM Day and Registration day in the Student Accounts Office located in the Marshall Student Center. The CanesCard office will be open Monday-Thursday from 9am-5pm and Friday from 9am-2pm. Students can contact the CanesCard office at (229) 931-5091 or Student Accounts (229) 931-2013 with questions or concerns.

If a CanesCard is lost, stolen, or destroyed, cards can be replaced for a fee paid in the student accounts office.

INFORMATION AND INSTRUCTIONAL TECHNOLOGY

GSW offers students a variety of technology-based services on campus.

Each student is assigned a campus email address by the Office of Information and Instructional Technology (OIIT). Information on accessing your student email account can be found at: Click Here

Internet access is available to residence hall occupants. Those in Southwestern Oaks, Southwestern Pines, and Magnolias residence halls may use either a wired or a wireless internet connection.  Those in Duncan Hall will use a wireless internet connection. Each residence hall also has a small computer lab with Internet access, GALILEO access, word
processing and printing capabilities.

The James Earl Carter Library provides GALILEO access in the Library to many
digital research databases and periodicals. A computer lab is also available in the Library to facilitate the student's work in preparing research papers. See the Library's website for additional information regarding access hours (http://gsw.edu/Library/index).

Computer Labs are available in the Academic Resource Center and the James Earl
Carter Library. See the GSW website for current hours. The
labs are generally available during the day, in the evenings, and on the
weekends.

INTERNATIONAL PROGRAMS

The Office of International Programs (OIP) coordinates GSW’s Quality Enhancement Plan entitled “Windows to the World” (W2W), a campus-wide endeavor to integrate intercultural learning opportunities for students through co-curricular and curricular programs. W2W is designed to engage students in a variety of intercultural experiences throughout their program of study to gain the knowledge, skills, and attitudes our students need to engage effectively as members of a global community. The OIP supports GSW’s global learning initiatives with campus departments and offices to:

  • Manage, develop, and promote intercultural learning and study abroad opportunities for GSW students, faculty and staff
  • Provide services, advocacy, support and programming for international students and scholars
  • Support and administer faculty and staff professional development opportunities for internationalizing the curriculum (curriculum integration), exchanges and research
  • Cultivate campus, community, and international partnerships and exchanges
  • Transform GSW’s campus culture into one that celebrates and models intercultural community

Contact the Office of International Programs:

Sarah Speir, PhD, Director
ACE 101
800 GSW State University Drive Americus, GA 31709
Email: windows2world@gsw.edu
Tel: (229) 931-4627
OIP Website

LIBRARY

The James Earl Carter Library (named in honor of President Jimmy Carter’s father) has more than 190,000 volumes, over 30,000 electronic books, and 243 current journal subscriptions. As a selective federal depository, the Library also provides access to over 300,000 government documents in various formats.  The Library’s special collections include the Georgia Southwestern Historical Collection and the Dr. Harold Isaacs Third World Collection.
The Fine Arts Gallery and Oral History Center are located in the Library.

The Library is open during the following hours:
Monday ­- Thursday: 8:00 AM ­- 10:00 PM

Friday: 8:00 AM – 3:00 PM
Saturday: 1:00 PM - 5:00 PM
Sunday: 2:00 PM - 10:00 PM

Changes in the Library hours are regularly updated and posted on the Library website and at the Library.

Computer Lab: The Library’s Computer Lab is open during regularly-scheduled library hours, closing one half hour prior to the Library’s closing. It is open for general use except when used for instruction. A class schedule is posted near the entrance to the lab.

Students have free access to book stacks. Books in the general collections may be checked out for 3 weeks and are renewable unless someone else has requested them. The penalty for all overdue books, except reserve materials, is 25 cents per day.  Student IDs are required to check out materials.

GALILEO (Georgia Library Learning Online): GALILEO is located on all the Library computers. GALILEO provides access to over 100 databases. GALILEO may also be accessed from home through use of a password available at the Library’s Circulation Desk.

Other Library services include GIL Express, which enables borrowing from other University of Georgia institutions; InterLibrary Loan; a complete reference and instructional program including the Area B LIBR 1000 and online renewal, hold, and ILL request services.

For further information, please check the Library’s website at: http://gsw.edu/Library/index

POST OFFICE

The University Post Office, located in the Marshall Student Center, offers most of the services of a city post office. You’ll find your GSW mailbox located here. It’s a good idea to check your mailbox daily. Post Office hours are 9am - 4pm, Monday - Friday.

A GSW mailbox is assigned to each student living in the residence halls. Commuters may apply for a GSW mailbox during the first two weeks of the semester — they are issued based on availability. No mailbox assignments are made after the first two weeks of the semester.

Your GSW mailbox is for your use ONLY while you are actually enrolled in school. If you graduate or stay out of school for a semester (including summer semester), your mail will be returned to sender unless you fill out a “Forwarding Address” form at the campus post office.

Mail should be addressed to students as follows:

STUDENT NAME
GSW BOX ___
800 GEORGIA SOUTHWESTERN STATE UNIVERSITY DRIVE
AMERICUS, GA 31709-4376

Your GSW mailbox is for your use only–no one else is allowed to use your mailbox. For further information, contact the Postal Services Supervisor at 229-931-2364.

PUBLIC SAFETY

The Department of Public Safety is a state certified law enforcement agency. It is responsible for the on-campus enforcement of the Georgia criminal and motor vehicle code, the ordinances of the City of Americus, and the University’s Code of Conduct and parking code. The Department operates 24 hours a day including weekends and all holidays.  (Phone 229-931-2245).

The 24 hour emergency number is 229-931-2245. Public Safety should be called anytime to report criminal activity, fires, and medical emergencies. The Department investigates all crimes which occur on campus and prosecutes these cases in state and superior court when warranted. Public Safety also refers cases to Student Affairs for disciplinary action.

Public Safety offers educational programs dealing with various crime prevention and general safety topics. Current crime statistics and personal safety information are located within the office.

Parking – All students, faculty and staff who operate a motor vehicle on campus must register their vehicle with Public Safety. The campus has been divided into zones which are assigned to residential and commuter students and faculty/staff members. When a vehicle is registered, a zone will be assigned and a decal issued. The decal must be placed on the vehicle in order to complete the registration process. A copy of the Parking Code is available on the Public Safety Webpage (here) and it is the responsibility of the driver to read and comply with the parking code.

Appeal of Traffic Ticket Fines – A student has a right to appeal a traffic ticket fine by filing the appeal at the Public Safety Office, (Sanford Hall, 931-2245) within three business days of issuance of the traffic ticket. Appeals of traffic tickets are heard by the Student Conduct Board when classes are in session. If the Student Conduct Board is not in session, the appeal will be heard by the Assistant Dean of Students (Phone 229-931-2378).

RESERVING CAMPUS SPACE

Reservations for facilities are made on a first come, first served basis, with priority given to university affiliated groups. All reservations must be approved by the Director of Campus Life before reservations are confirmed. Reservations of space for non-academic campus events are made with the Reservations Office in the Division of Student Affairs. Reservation forms can be found on the GSW website located under Student Affairs.

The Office of Reservations is located on the 3rd floor of the Student Success Center in Room 3416.  Reservations forms are made available online or by visiting the Office.  The Office of Reservations is committed to providing you will the fullest attention for all of your facility needs that we are responsible for.  The Division of Student Affairs is responsible for the following areas:

Lakehouse
Student Success Center Conference Rooms 2410, 2413, 2417
Student Success Center Conference Room 3447 (SGA Conference Room)
Student Success Center Corridors
Marshall Student Center Crest Room Cafe Java (limited reservations)
Marshall Student Center Patio
Magnolia Courtyard
Student Success Center Intramural Gym
Student Success Center Aerobics Room
Lawn Areas (Sanford Lawn, Centennial Park etc.)

You can contact the Reservations office by dialing 229-931-2368 or email reserve@gsw.edu.

All reservations for the above listed facilities/areas must go through the DSA (Division of Student Affairs) Reservations Office.  Reservations can be made online

Username: Guest (Note the capitalization of G)
Password: gsw1906

Username: Guest (note the capitalization of G)
Password: gsw1906

All reservations must be requested at least 5 business days before the facility is being reserved.  Exceptions can be made in emergency situations only with the approval of the Director of Campus Life. In the event that you need to make a change in your requested reservation, please email the Office of reservations at reserve@gsw.edu with your specific requests that need to be made.

Note: Your reservation will only be official when you receive an email confirmation back from the Office of Reservations.  You will need to bring this confirmation to your reservation spot in the event there is a question.

When a facility has been scheduled, the reservation’s staff will issue a confirmation of the reservation via email from reserve@gsw.edu within 2 business days of the transaction.  This confirmation will also be sent to the Service Solutions (Company in charge of setup) and Public Safety (Office in charge of making sure the facility is unlocked and secure) We will only send email confirmations in an effort to conserve trees and save paper.   Should you not receive an email confirmation within two days, please email or call the Office of Reservations at 229-931-2368.  Should you call the Office of Reservations and no one answers, please leave a message on the answering machine and someone will respond to you within one business day.

In the event that there is an emergency with the facility and you cannot locate the Office of Reservation’s staff, please contact: 1st Mr. Joshua Curtin 229-931-2377 or 2nd Dr. Darcy Bragg at 229-928-1387. If neither individual is available, please ask for Ms. Kina Davis at 229-928-1387.

If Organizations or Outside groups request to use meeting areas within the Division of Student Affairs, and do not show up for their meetings without cancelling their reservation, privileges can be revoked.

Organization or individuals making requests will be held responsible for making sure that the location is left clean after each use. If you do not request a setup and you change the setup from what was already in place you are responsible for setting it back up the way it was found. If these policies are not followed privileges will be taken from whatever organization or outside group the reservation is requested under. Please also be aware that no setup requests will be allowed for Saturday and Sunday events. GSW does not have the weekend staff to do setups on Saturday or Sunday.

Additional Reservations Information:

Reservations that are made for the sound system are the same as those forfacility/area reservations.  The sound system must be picked up from the Office of Reservations on the day of the event and returned by noon the following day.  If the following days happens to be a weekend, it must be turned in the following Monday by noon.

The DSAConference Room 3426 will be handled through Ms. Kina Davis at kina.davis@gsw.edu or 229-928-1387.

For more information on policies and how to reserve all facilities on campus, please click on the facility manual:
GSW Facility Manual

The facilities and areas which the Student Affairs Reservations Office processes reservations for include the:

Lakehouse
Student Success Center Conference Rooms 2410, 2413, 2417
Student Success Center Conference Room 3447 (SGA Conference Room)
Student Success Center Corridors
Marshall Student Center Crest Room (main lobby) (limited reservations)
MSC Patio
Lawn Areas (Sanford Lawn, Centennial Park etc.) 

The Student AffairsConference Room 3426 will be handled through Ms. Kina Davis.  You can contact Kina at 229-928-1387, or via email at kina.davis@gsw.edu  

STUDENT ACCOUNTS

Located in the Marshall Student Center, Student Accounts Office maintains a cashier's window where students, upon presentation of their validated ID card, may cash personal checks up to $50. The cashier's window is open from 8:30am until 5:00pm Monday through Thursday, and 8:30-3:00 on Fridays.  For complete information about fees and charges, policies, refund regulation, cancellation deadlines, etc., see the University catalog or contact Student Accounts (Phone 229-931-2013).

STUDENTS WITH DISABILITIES

Georgia Southwestern State University and the Office of Disability Services are committed to assist each student with a disability in his or her pursuit of educational goals, equal access and educational opportunities. The Office of Disability Services is responsible for providing reasonable accommodations and services to any student with a documented disability. Please contact the Office of Disability Services at (229) 931-2661 or visit Room 302 of Sanford Hall to obtain more information about disability services.

Testing Center

The Testing Center provides secure testing, accurate scoring, clear reporting, and responsive service for the following tests:  Georgia History Exam, Test of Essential Academic Skills (TEAS), Millers Analogies Test, CLEP Testing Program, and Compass Test.  For more information about the testing center, visit their website or contact the office at (229)-931-2933 or visit the Office on the third floor of Sanford Hall.

STUDENT ACTIVITY FEE

Every semester each student is required to pay a Student Activity Fee. This fee allows students admission to student activities for free or a reduced admission. Activity money is also used to fund The Student Government, Intramural and Recreational Sports, the Sou’Wester, and the Campus Activities Board as well as many other student activities.

STUDENT SUCCESS CENTER FEE

Every semester each student is required to pay a Student Success Center Fee. This fee allows students access and use of the fitness center, climbing wall, aerobics room, racquetball courts, gym, game room and locker rooms available in the Student Success Center. The fees will cover costs associated with operating this center.

 

WEATHER/EMERGENCY CLOSING

Because of the difficulty of making up lost time, classes are cancelled only in extreme circumstances. In the event of an emergency University closing, announcements will be made over local television and radio stations.

The University now has a mass notification program on campus called ConnectEd.  When you register, you should put in your land line phone number, your cell number, possibly your parents number, email address and etc.. The notification system will download the information into the Banner system.  In the event of severe weather and the possibility of the University closing, the system would send out information relative to the status of the University through the information that you have provided.  If you have trouble entering the information, then please contact Ms. Krista Smith in the Registrar’s office.

Occasionally, students commuting to the campus from distant points encounter weather which makes travel difficult; students are advised to use their best judgment in those situations and to consult with individual faculty members as to making up lost class time. The University reserves the right to schedule additional class sessions should some become cancelled. Official announcements about class cancellation can be obtained by
calling Public Safety at 229-931-2245.  Again make sure your correct information is entered so that Banner can pull the information and download it in the ConnectEd system  If you are traveling any distance, the system will alert you as to the status of the University and may save you some travel time and help you avoid certain situations.

 

 

If circumstances arise which warrant amendments or revisions to this document, such changes shall be made according to the following procedure:

A. In decisions concerning amendments and revisions of this document [Weathervane], such proposals may be directed to the Faculty Committee on Student Affairs, for consideration and adoption by majority vote of the Committee. Approval and final authority rests with the Vice President for Student Affairs and the President of Georgia Southwestern State University.

B. The Faculty Committee on Student Affairs shall consider amendments and revisions proposed by its own members, The Student Government, the faculty by formal motion adopted at a faculty meeting, the President of Georgia Southwestern State University, The Vice President of Student Affairs, or any group of students who may petition independently, in writing, provided the group equals in number twenty percent or more of the Fall Semester student enrollment for that year.

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