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Registrar's Office
Room 210, Sanford Hall
Phone: 229-928-1331
Fax: 229-931-2021
Email: degreeworks@gsw.edu
Web: Registrar's Office

How does GSW DegreeWorks work?

The GSW DegreeWorks audit "reads" all courses completed or accepted as transfer, AP, IB, or CLEP credit at GSW and shows how those courses have been applied toward your chosen degree, major, and minor, according to the catalog requirements for the year in which you entered GSW or declared a new major or minor. The report can be viewed online or printed out to be used as a snapshot of where you stand relative to graduation requirements.

What are the benefits of using GSW DegreeWorks?

GSW DegreeWorks will help you:  

  • Determine which requirements you need to fulfill in order to complete your degree.
  • View individual course grades, the GSW grade point average (GPA), and major grade point average.
  • Determine which courses you have taken or transferred, and which ones count as electives.
  • View transfer credits, waivers, and exemptions applied toward degree.
  • See how your coursework could be applied toward another major, minor, or concentration using the What If option.
  • Confirm your academic standing.
  • Estimate how many semesters it will take you to graduate.
  • View the prerequisites and corequisites for courses by clicking on the course numbers with asterisks.  For example, ENGL 1102*.

Who can use GSW DegreeWorks?

  • Currently, GSW DegreeWorks is available to all undergraduate students who are on curriculums dated fall 2010 or later and to their advisors. Students and advisors will be able to use the system as an advising tool to better follow the student's progress and determine which requirements are still needed.
  • Students who entered GSW prior to fall 2010 and have an earlier catalog term, that is, they are on a curriculum sheet dated prior to 2010-2011, are able to use the “What If” function to view updated requirements for all current curricula.
  • Students with coursework taken on the quarter system will need to see their advisors to determine application of those courses toward meeting degree requirements.  DegreeWorks is not able to apply quarter courses to meet degree requirements.

Is my information in DegreeWorks confidential?

Yes. DegreeWorks is accessible through your secure login.  Remember that your advisor, faculty, and authorized staff will be able to view the information contained in DegreeWorks.

Do I still need to see an advisor?

YES! Absolutely - GSW DegreeWorks does not take the place of your advisor.  You should always review your DegreeWorks audit prior to meeting with an advisor, preparing any questions you may have regarding your requirements. Your academic advisor will use the GSW DegreeWorks report in the process of advising you about your program.

What is a degree audit?

A DegreeWorks degree audit is a worksheet showing application of past, current, and planned coursework toward the requirements of your declared degree and major. Outstanding courses and requirements will be indicated on the degree audit worksheet also.

Is my GSW DegreeWorks degree audit the same as my academic transcript?  

No. The GSW DegreeWorks degree audit is an unofficial advisement tool. It is not an Academic Transcript. It is a tool to provide you with academic information related to your degree progress. It displays courses required and completed in your degree program.

Your transcript is your official university record and provides a chronological list of completed courses and other academic information. Your official transcript must be requested online or from the Registrar’s Office.

How is my degree audit different from my transcript?

Your degree audit is a tool to provide you with academic information related to your degree progress.  It displays courses required and completed in your degree programs.  Your transcript is your official university academic record and provides a chronological list of courses completed and other academic information.

When should I look at my degree audit?

Four times a semester. You should always review your audit:

  • Before you meet with your academic advisor to discuss registration for an upcoming semester.
  • After you register to ensure that the courses you selected applied to your requirements as you thought they would.
  • After your grades for each semester are posted.
  • Any time you make a change to your schedule or major. 

What do I do if I believe that GSW DegreeWorks is not applying a course(s) correctly to my degree program?

Your academic advisor is your first point of contact with questions about your audit. An advisor can answer questions you may have, advise you about course substitutions and waivers that may be needed, and submit the necessary adjustments to the Registrar’s Office.

DegreeWorks uses the “best fit” approach for meeting requirements so classes may apply to different sections as you take more courses. 

How does DegreeWorks decide where to place courses that I’ve completed?

DegreeWorks looks at your program holistically and places each course using a “best fit” scenario.  The “best fit” process will not always be perfect, particularly when multiple possibilities exist.  Classes may apply to different sections as you take more courses.  If you have a course that does not appear in the expected area, please contact your advisor for assistance.

Where can I find my Grade Point Average (GPA)?

Your GSW GPA is calculated on courses taken through GSW only and is used to determine your academic standing.  This GPA is found at the top of your degree audit worksheet beneath the name of your advisor.

Your major GPA is a calculated GPA based on coursework used to fulfill major requirements. This GPA will appear on the right side of the header of the major block.

Can I register for classes in GSW DegreeWorks?

No. Registration will continue to be accessed through RAIN during scheduled registration dates and time tickets.

Can I change my major, minor, or concentration through GSW DegreeWorks?

No. Contact your academic advisor on how to make changes.

My major, minor, or concentration is missing from my audit - how do I fix this?

If you have not officially declared your major, minor, or concentration, contact your academic advisor.

My advisor gave me permission to substitute a course, but it’s not showing on my audit. Why not?

Talk with your advisor.  Advisors initiate the substitution process, but there are multiple steps before the request is processed.  Once the exception is processed by the Registrar’s Office, the change will appear on the audit.

How current is my information in GSW DegreeWorks?

The information in GSW DegreeWorks is refreshed nightly. Any changes made will be seen in GSW DegreeWorks the next day.

Are my grades visible in GSW DegreeWorks?

Yes. Once grades have been posted at the end of the semester or term, they are viewable in GSW DegreeWorks.

Can I see a list of all of the classes I've taken?

Yes. On the Worksheets tab at the top above your student information, click on the "Class History" link at the top for a list of courses taken at GSW, as well as transfer courses.

Does GSW DegreeWorks include my AP, IB, and CLEP credit?

Yes. Once official AP, IB, and CLEP scores are received by the Registrar’s Office and credit is granted, the appropriate courses are posted to the student's record and will appear on the GSW DegreeWorks audit. 

Does GSW DegreeWorks include my transfer work?

Yes. Once official transcripts from all of the student’s prior institutions are received by the Registrar’s Office and credit is granted, the appropriate courses are posted to the student's record and will appear on the GSW DegreeWorks audit.  Any transfer work articulated by the Office of the Registrar will also appear.

How do I know what classes I need to take?

Check your DegreeWorks audit worksheet.  Your audit worksheet will indicate courses needed to meet degree, major, minor, and/or concentration requirements within specified blocks. You should use this information to discuss your academic plan with your academic advisor.

You can also see a list of unmet requirements by selecting “Registration Checklist” from the “Format” drop-down box at the top of the worksheet and then clicking on the “View” button.

I'm a double major. Only one appears on the audit. How can I check the requirements for my other major?

If only one major is appearing on your GSW DegreeWorks audit (worksheet), then you need to go to the office of the department of your second major to have your second major officially declared.  The day after the second major is added to your academic record, you will be able to view both majors on the same audit.

The same is true for minors and concentrations.

I repeated a course.  How does it appear on my degree audit (worksheet)?

If you repeat a course, your last attempt counts toward degree requirements.  This will be the attempt that appears on your worksheet.  After your second attempt is complete and the grade is recorded, the first attempt will be placed in the “Insufficient” category at the bottom of your worksheet.  The courses in this area cannot be used to fulfill requirements.

I have seen the @ symbol in several places on my worksheet.  What does this mean?

This is a "wild card" in DegreeWorks.  If the @ sign appears after a subject prefix (i.e., MATH @), it means you can take any math course.  If the @ sign has a number before it, such as MATH 2@, you can take any 2000-level math course.  If you see "@ @", that means any course subject at any level can be taken.  This would be true for courses used to meet a Free Elective requirement.

"What If" Scenarios

This is a fun and interesting tool. "What If" Scenarios allow you to process speculative degree audits using your current class history. You can compare your information against the requirements for a different major, minor, concentration and catalog year. The possibilities are endless.

I want to change my major. How can I see what would be required if I made this change?

You can use the "What If" option on the Worksheet tab to do an audit using criteria you select. Please be sure to select the Level, Degree, Academic Year, and Major along with any corresponding Minors or Concentrations. The selected major will be moved to the “Chosen Area of Study” window on the right. To deselect the major from that window, highlight it by clicking on it and then click the REMOVE button located below the window. Once the major is selected, click on the PROCESS WHAT-IF button to generate "What If" audit.

"What If" audits do not guarantee that you will be able to major in the area you select.

Should you decide you'd like to change your major, minor, or concentration, contact the administrative assistant in the office of your current major for assistance, new academic information, and instructions on making the change. 

Why am I receiving an error when I run a "What If" scenario?

The "What If" tool requires that you make a selection in the each field.  Failure to make a selection will result in an error.

Can my advisor see my "What If" scenario?

No. "What If" scenarios are not stored in GSW DegreeWorks? Your advisor can see your results only if the two of you work through a "What If" procedure together. You can also print a copy to show your advisor.

You can learn more about using DegreeWorks by clicking one of the training links below.

Welcome to GSW DegreeWorks!

Georgia Southwestern State University has launched GSW DegreeWorks, a new degree-auditing and degree-tracking tool.  DegreeWorks combines the GSW degree requirements and your coursework into an easy-to-read worksheet that shows how completed courses count toward degree requirements and indicates which courses and requirements still need to be met.   You can use it to track your academic progress toward a degree, review the requirements you have satisfied, and plan the courses you can take to complete your remaining requirements.

You can also use GSW DegreeWorks to do a "what if" analysis, that is to see how the courses you have taken fit into a different major, minor, and concentration.

GSW DegreeWorks provides the basic information you need so that you and your advisor can focus on your goals and plan how to achieve them.

GSW DegreeWorks provides an electronic audit of your progress toward a specific degree. The audit will report and track:

  • Courses and credit hours earned as applied toward your degree program
  • Catalog requirements in effect when you choose a major, minor, or concentration
  • All requirements necessary to receive a specific degree
  • Transfer, AP, IB, and CLEP credits used to satisfy degree requirements
  • Courses for which you are currently registered (listed as in-progress or 'IP')
  • Courses that do not apply to specific degree requirements, but do apply toward overall earned hours and cumulative GPA

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