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The Office of Reservations is located on the 3rd floor of the Student Success Center, office number 3416. All reservations are made online. The Office of Reservations is committed to providing you with full attention for all facility needs under its purview. The Division of Student Affairs is responsible for the following locations:

  • 2nd Floor Corridors of the Student Success Center (SSC)
  • Aerobics Room/ Dance Studio
  • Centennial Plaza (Area where the fountain is)
  • Exercise Room 1170
  • Intramural Gym
  • Lakehouse
  • Marshall Student Center Hallway
  • Marshall Student Center Patio
  • Outside areas (Intramural Fields, Baseball/Softball Field, Soccer Field, Pines/Magnolia)
  • Sanford Lawn
  • Student Government Association Conference Room (SSC 3447)
  • Student Success Center Conference Rooms SSC 2410, 2413 & 2417. (Larger Rooms)
  • Student Success Center Gameroom (limited reservations)

All reservations are made online. Please feel free to contact Brooke Benton with questions regarding reservations for specific requests. You can reach her at reserve@gsw.edu or (229) 931-2368.

All reservations for the above listed facilities/areas must go through the Division of Student Affairs Reservations Office. Reservations can be made online below.

You can see what rooms are available by checking the online student activities calendar, and seeing if the room you need is available.  Click here.

All reservations must be requested at least five business days before the facility is being requested. Exceptions can be made in emergency situations only with the approval of the Director of Campus Life. In the event that you need to make a change in your requested reservation, please email the Office of reservations at reserve@gsw.edu with your specific requests that need to be made. Organizations are not allowed to reserve the conference rooms overnight.  Departments may however request reserving the conference rooms overnight for events such as, Preview Day, STORM Days, Conferences etc.

** Your reservation will only be official when you receive an email confirmation back from the Office of Reservations. You will need to bring this confirmation to your reservation spot in the event there is a question.

When a facility has been scheduled, the reservation staff will issue a confirmation of the reservation via email from reserve@gsw.edu within two business days of the transaction. This confirmation will also be sent to the Diversco (Company in charge of setup) and Public Safety (Office in charge of making sure the facility is unlocked and secure) We will only send email confirmations in an effort to conserve trees and save paper. Should you not receive an email confirmation within two days, please email reserve@gsw.edu  or call the Josh in the SSC 3411 (229) 931-2377. Should you call the Office of Reservations and no one answers, please leave a message on the answering machine and someone will respond to you within 2 business day.

In the event of a facility emergency and Office of Reservation personnel cannot be located, please call: Joshua Curtin (229) 931-2377 or Darcy Bragg at (229) 931-2378.

**If Organizations or Outside groups request to use meeting areas within the Division of Student Affairs, and do not show up for their meetings without canceling their reservation, privileges can be revoked.

Organizations or individuals making requests will be held responsible for making sure that the location is left clean after each use. If you do not request a setup and you change the setup from what was already in place you are responsible for setting it back up the way it was found. If these policies are not followed privileges will be taken from whatever organization or outside group the reservation is requested under. Please also be aware that no setup requests will be allowed for Saturday and Sunday events. GSW does not have the weekend staff to do setups on Saturday or Sunday.

Additional Reservations Information

Reservations that are made for the sound system are the same as those for facility/area reservations. The sound system must be picked up from the Office of Reservations on the day of the event and returned by noon the following day. If the following days happens to be a weekend, it must be turned in the following Monday by noon.

The Student Affairs Conference Room (Room#3426) will be handled through Mrs. Kina Davis you can reach her at (229) 928-1387, or via email at kina.davis@gsw.edu.

For more information on policies and how to reserve all facilities on campus, please click on the facility manual:

GSW Facility Manual

Forms

Looking For More Reservations Options Not Handled By Student Affairs?  Here is More Information:

229-928-1360     Administration Building Classrooms 127 & 135
229-931-2724     Academic Resource Center Labs & Classrooms
229-931-2375     Canes Cove
229-931-2100     Crawford Wheatley Hall
229-931-2145     Education Center Classrooms
229-931-2275     Health & Human Sciences Classrooms & Auditorium
229-931-2066     Marshall Student Center Conference Room
229-931-2353     Science/Roney Classes and Lecture Hall
229-931-2222     Student Success Center STORM Dome & Classrooms

 

Online Reservation

Anyone who wishes to volunteer are encouraged to stop by the Office of Volunteer Services Room 3464 in the Student Success Center, or visit this page regularly for opportunities to get involved and make a positive difference in the community. Please contact Lauren Miller (volunteer@gsw.edu) or Josh.Curtin 229-931-2377 for more information.The Volunteer Services requires you to fill out a generalized application for database purposes, but some volunteer opportunities require the additional completion of an in-depth personal application and undergo a criminal background check. Please contact Lauren Miller at (volunteer@gsw.edu) or come by the Office of Volunteer Services for applications.  You can also find us on Facebook for up to date information.

Forms

Volunteer Opportunities Available

Visions for Sumter Family Connection Collaborative

Americus Crisis Pregnancy Center
Contact Information

1620 Martin Luther King Jr. Blvd
Americus, GA 31709

(229)928-2802

Description of Organization The Americus Crisis Pregnancy Center is a non-profit organization that offers free self-administered pregnancy tests, as well as accurate information and counseling on abortion alternatives and prenatal health for expectant mothers. They also provide maternity clothes, baby clothes, and other baby items.
Requirements Volunteers need to be committed, dedicated, consistent, and dependable. Set dates and times will be based on volunteer’s schedule and the Americus Crisis Pregnancy Center’s time constraints. Call for more details on the description of the volunteer work.
Time Constraints

(Mon-Tues) 5:00 PM- 7:30 PM
(Wed) 8:30 AM- 10:30 AM
(Thurs) 9:30 AM- 12:30 PM

   
Literacy Action Center
Contact Information   Lake Blackshear Regional Library
307 E. Lamar St
Americus, GA 31709

Diya Felton - Dfelton@lbrls.org

(229)924-9010
Description of Organization   Americus Literary Action, Inc. (ALAI) is associated with the Lake Blackshear Regional Library. It is a non-profit organization funded by support from the citizens of Sumter County and surrounding areas. ALAI’s purpose is to recruit and staff volunteers to work with adult individuals (16 years of age and older) desirous of learning to read or improve their current reading skills. 
Description of Volunteer Work These volunteers work with their students, 16 years of age or older, in weekly tutoring sessions normally held at the Lake Blackshear Regional Library. The individual needs to be a committed volunteer. Volunteers have a set time that will be determined by volunteer’s schedule.
Requirements Background check (administered by ALAI), Personal Application
Time Constraints (Mon-Thurs) 9:00 AM -1:30 PM
   
CASA: Court Appointed Special Advocates
Contact Information Herschel Smith Public Safety Center
800 GSW State University Dr
Americus, GA 31709

Stephanie Bennet - Stephanie@Sowegachildren.Org
Description of Organization The CASA program is central to fulfilling society’s most fundamental obligation by making sure a qualified, compassionate adult will fight for and protect a child’s right to be safe, to be treated with dignity and respect, and to learn and grow in the safe embrace of a loving family. The lives and well being of children are hanging in the balance. Every child who cannot live safely at home should have a CASA volunteer who will help ensure their safe passage out of foster care, to the benefit of their children, and generations to come.
Description of Volunteer Work

Appointed to a child’s case to:

  • Conduct an independent fact-gathering mission to provide the court enough information to make a sound decision about the child’s future.
  • Seek cooperative solutions with DFCS, parents, relatives, and others in order to serve the child’s best interest and to determine available resources which might meet the child’s needs.
  • Make independent recommendations to judge in the child’s best interest.
  • Pursue a safe, permanent placement for the child.
  • Maintain strict confidentiality with all information related to the child or family.
  • Communicate regularly with CASA staff about the case and advocacy steps being taken.
  • Provide written reports of findings and recommendations to CASA staff prior to court proceedings.
  • Attend court proceedings to represent the child’s best interest.
Requirements
  • Sincere care for children
  • At least 21 years of age
  • Undergo and pass criminal/records background check (administered by CASA)
  • Interview with CASA staff person
  • Complete 40 hours of initial training
  • Commit to CASA program for at least 1 year
  • Attend 12 hours in-service training yearly
  • Personal application
Time Constraints Flexible
   
Communities in Schools (CIS) - Learning for Everyone of Sumter County (LEAP): The Sumter County Partnership
Contact Information 200 Cotton Avenue
Americus, GA 31709

Leapcis@Gmail.com

(229) 924-9443
Description of Organization

The Sumter County Mentor Partnership is committed to a community wide mentoring partnership to provide positive school-based learning relationships between responsible adult volunteers and youth. The partnership is supported by many community organizations, including Sumter County School system, Sumter Area Ministerial Association, Americus/ Sumter Chamber of Commerce, Visions for Sumter, The United Methodist Home, and Communities in Schools of Sumter County.

The partnership is governed by Learning for Everyone… Avenue to Progress (LEAP) and Communities in Schools. LEAP is a non-profit organization with a mission to improve literacy levels in the community and to promote a better quality of life for all Sumter County Citizens. The LEAP/CIS executive director runs the Sumter County Mentor Partnership.

Description of Volunteer Work The Sumter County Mentor Partnership wants volunteers who would like to become mentors to Elementary, Middle, or High School students. The mentor’s role is to be a companion, a role model, a teacher, a resource, a motivator, and a friend. The individual needs to be a committed volunteer.
Requirements Background check (administered by LEAP), at least 18 years old, training, Personal Application
Time Constraints Dependent on location
   
Family Violence Council, Inc. - Southwestern Judicial Circuit
Contact Information

Herschel Smith Health Center
800 GSW State University drive
Americus, GA 31709

Deborah Banse - debbanse@gmail.com

(229) 931-2268

Description of Organization Family Violence Council, Inc.- Southwestern Judicial Circuit’s purpose is to provide personal and legal advocacy, assistance in filing temporary protective orders, and Victim’s Compensation claims, and referrals for mental health, temporary shelter, and other resources.
Description of Volunteer Work

The volunteers will be responsible to the Executive Director/ Attorney Advocate, and will be required to submit to a background check before beginning their work for FVC. Volunteer work will include administrative work at the FVC office located in the Herschel Smith Healh Center on campus, as follows:

  • Answer phones and direct calls made to Family Violence Council;
  • Assist in preparation of promotional materials including power point presentations;
  • Research data on domestic violence statistics for use in such presentations;
  • Contact various civic organizations to schedule speaking engagements;
  • Assist in technical support at various speaking engagements;
  • Greet visitors and callers;
  • Assist in designing data collection system and set up and maintain case files/records;
  • Assist in preparing and presenting domestic violence class for victims.

Volunteers will also be trained to be legal advocates to prepare legal pleadings, attend court appearances, and advocate in court for victims of domestic violence, as follows:

  • Prepare pleadings for court, attend court hearings, and assist in presenting the witnesses and the arguments to the judge.
  • Deliver documents to Superior Court and assist Director at Superior Court hearings.
  • Contact clients to remind them of appointments for hearings, and to support and check on them, as directed by the Director.
Requirements

Background check, Meet and train with Director, Personal Application

Time Constraints

(Monday- Friday) 10:00 AM- 4:00 PM
(Friday) 4:00 PM- 6:00 PM *Females Only*

   
Habitat for Humanity
Contact Information  
Description of Organization

Habitat for Humanity is a nonprofit, ecumenical Christian ministry founded on the conviction that every man, woman, and child should have a decent, safe and affordable place to live. We build with people in need regardless of race or religion. We welcome volunteers and supporters from all backgrounds.

Description of Volunteer Work  Volunteers are needed for office work (i.e. Filling, mailings, and misc. office duties), ReStore work (i.e. sales floor rep, furniture mover, and donation refurbishments) and Construction (i.e. Building and deconstruction). Building dates will be determined at the meetings. 
Requirements  Liability Waiver, Personal Application
Time Constraints  Meetings every other Friday
   
Methodist Home for Children and Youth
Contact Information 100 Mill Creek Rd
PO Box 1967
Americus, GA 31709

Lynzie McKenzie - Lynzie.McKenzie@themethodisthome.org

(229) 924-4616
Description of Organization Methodist Home for Children and Youth’s purpose is to provide a safe, caring environment for emotionally and behaviorally disturbed children. In response to Christ and the Church, the mission of the Methodist home is to be a model agency that restores childhoods, strengthens families, and cultivates a people-building organization.
Description of Volunteer Work  We ask that volunteers be FEMALE (unless willing to do yard work around the cottage); individuals must be 21 years old unless volunteering with a group; able to commit to 3 or more sessions with the girls; dependable; able to provide adequate notice if unable to make appointed session; easy-going; good sense of humor; professional yet flexible; particularly interested in those willing to: tutor (Spanish, math, and science are  especially needed), lead arts and crafts projects, lead exercise programs,  teach independent living skills (budgeting, resumes, interview skills, what to know about college, table manners, etc), no criminal background, personable and friendly. Volunteers need to know what the will be doing before coming to the site
Requirements

Meeting with Lynzie McKenzie and background check

Time Constraints

(Tues., Thurs., Fri.) 5:00 PM- 8:00 PM
( Sat.) Early afternoon or evening

   
Ombudsman Program: High School
Contact Information 1540 E. Forsyth St
Americus, GA 31709

Arthur Young - Americus@ombudsman.com

(229) 931-9771
Description of Organization Ombudsman program provides an alternative middle and high school program for students who learn better in a non-traditional classroom setting and want an alternative route to high school graduation.
Description of Volunteer Work   To serve as a tutor, mentor, or maybe as a motivational speaker. Volunteer needs to be committed and dependable. Volunteer will have set times and days to meet with students; they will be made by volunteer’s schedule and Ombudsman’s schedule.
Requirements Background check, Unofficial transcript  (tutors), Training with Kim Fuller (mentors), Personal Application (mentors)
Time Constraints (Mon.-Fri.) 7:00 AM- 10:00 AM, 10:00 AM-1:00 PM, 2:00 PM- 5:00 PM
   
Ombudsman Program: Middle School
Contact Information 200 Industrial Blvd
Americus, GA 31709

(229) 931-9771
Description of Organization Ombudsman program provides an alternative middle an high school program for students who learn better in a non-traditional classroom setting and want an alternative route to high school graduation.
Description of Volunteer Work To serve as a tutor, mentor, or maybe as a motivational speaker. Volunteer needs to be committed and dependable. Volunteer will have set times and days to meet with students; they will be made by volunteer’s schedule and Ombudsman’s schedule.
Requirements Background check, Unofficial transcript  (tutors), Training with Kim Fuller (mentors), Personal Application (mentors)
Time Constraints

(Mon.-Fri.) 8:00 AM- 4:00 PM

   
Rosalynn Carter Institute for Caregiving
Contact Information 800 GSW State University Dr
Americus, GA 31709

(229) 931-2077
Description of Organization The purpose of the Rosalynn Carter Institute for Caregiving is to establish local, state, and national partnerships committed to building quality long-term, home, and community services. A local initiative that provides caregivers support that promotes health, skills, and resilience.
Description of Volunteer Work Caregiver Support Coach- The Caregiver Support Center provides support, information, and education. We offer caregivers the tools they need to provide quality care for the people they support and for themselves. This position will require you to have interaction with caregivers in patient’s rooms as well as in our office or over the phone. There will be set times and days that volunteers should come in. Please look at time constraints to see if it matches your schedule. (The set times and days will be according to your schedule and the orientations). Please be consistent and dependable.
Requirements
  • Meeting at hospital
  • Confidentiality agreement
  • Meet with director
  • Resume
Time Constraints Caregiver Support Center: (Mon.-Fri.) 2:00 PM- 7:00 PM
   
Sumter County 4-H: Youth Development Program
Contact Information

Agriculture Building
127 William Bowen Pointe
Americus, GA 31709

Sumter4H@UGA.Edu

(229) 924-4476

Description of Organization Sumter County 4-H, a partner in public education, is youth and adults learning, growing, and working together to experience and accomplish the extraordinary. Through both in-school and after-school programming, 4-H is a catalyst for positive change. The local organization provides opportunities for youth to develop leadership skills through clubs categorized by grade levels, special interest clubs, and camps, programs, and events.
Description of Volunteer Work Sumter County 4-H, a chartered club of Georgia 4-H, is a non-profit organization which provides fun, educational hands-on activities to youth ages 9-19 in the community. Serving more than 800 youth, Sumter County 4-H provides in-school programming for fifth and sixth graders; opportunities for youth to travel across the state for camps, competitions, and weekend events; after-school programming including competitions, teams, and special events; and a wide variety of experiences that encourage youth to become healthy, productive, responsible, compassionate, and loyal citizens who strive to reach their full potential. Sumter County 4-H needs volunteers like you to help from marketing, to fundraising, to coordinating special events, to serving as a mentor, the opportunities are endless. The commitment time varies as we try to match our volunteer skill-set wit Sumter County 4-H’s needs.
Requirements Varies depending on the volunteer position.
Time Constraints Varies
   
Sumter Humane Society
Contact Information

108 Industrial Blvd
Americus, GA 31719

Ruth Olson - ruthshs@att.net

(229) 924-0268

Description of Organization Sumter Humane Society is managed by a volunteer Board of Directors, Day-to-day operations are run by the Operations Manager who supervises all paid staff, volunteers, inmate labor, and community service workers. Instructions and job duties are only assigned by the Volunteer Coordinator or the Operations Manager.
Description of Volunteer Work The volunteers’ main goal is to enhance the stay of adoptable animals. Shelter staff, inmate labor, and community service workers are responsible for making sure the animals have food, water, and a clean environment. Volunteer opportunities include exercising, socializing, grooming, bathing, giving tours, and working with our puppies and kittens. Volunteers also directly impact animals adoptability by assisting with public relations, contribution of posters, flyers, handouts, and spreading the word through the use of social media.
Requirements
  • Must be accompanied by adult if under 18
  • Training with Ms. Olson (voluntary)
Time Constraints
  • Sun.-Sat. 8:00 AM- 12:00 PM (cleaning)
  • Mon., Tues., Thurs., & Fri. 12:00 PM- 5:00 PM (walking, socializing, and bathing)
  • Wed.- 12:00 PM- 3:00 PM (walking, socializing, and bathing)
  • Saturday: 12:00 PM- 4:00 PM (walking, socializing, and bathing)
   
USDA - Natural Resources Conservation Service Earth Team
Contact Information 127 William Bowen Pointe
 Americus, GA 31709

Frank Yancy

(229) 924-4056 ext. 3
Description of Organization           The Natural Resources Conservation Service (NRCS) is an agancy of the US Department of Agriculture that helps farmers and other landowners to improve water quality, reduce water erosion, enhance wildlife habitat, and promote good land use. 
Description of Volunteer Work In volunteering to help the NRCS protect natural resources you will be personally involved in conservation activities at the grass roots level. The Earth Team offers outstanding opportunities for students who need professional work experience or academic credit. Many opportunities exist including: conducting conservation inventories, taking photos of conservation practices, preparing or staffing exhibits for special events, learning computer and office skills through on-the-job training, marking fields on soil maps, assisting with the development of conservation plans, learning to survey or use a GPS, writing new articles, conducting a conservation or gardening project with a school club or youth group... The possibilities are endless. Volunteer opportunities may also be available in your home county. 
Requirements Varies depending on volunteer position.  Some positions may require a background check
Time Constraints Varies, Office Hours Monday - Friday (8AM-5PM)
   
Visions for Sumter Family Connection Collaborative
Contact Information 409 Elm Ave Suite E
Americus, GA 31709

mbacon@visionsforsumter.com

(229) 928-0399
Description of Organization Visions for Sumter: Seeing Through Your Eyes, Inc. is a non-profit organization that offers programs designed to improve the lives of children and families in Sumter County. Visions currently has three specific programs: Family connections, Mitzi Bacon, program director; Truancy Prevention Program, Stephen Woodson, Truancy officer; and Visions Educare Learning Center, Mrs. Eloise Tyson, Director. Visions also serves the Sumter County Prevent Child Abuse agency.
Description of Volunteer Work

Primary opportunity for volunteer services:

  • Readers & Helpers at Educare Center- Volunteers will have set times and days; those times and days will be determined by volunteer’s schedule and Educare Learning Center’s schedule (see below for time constraints).
  • Volunteers needed: Physical Education majors, Nursing majors, Early Childhood Education majors, and Anyone with a love of children.
  • Office/ Clerical work at the Family Connection program; Data collection & Analysis.
  • Office/ clerical work at the Educare Learning Center
  • General maintenance (ex: gardening, building maintenance, etc.)
April is Prevent Child Abuse month, volunteers can do several things.
Requirements
  • Educare Center: Background check, application
  • Clerical Work: Short interview with Ms. Mitzi Bacon
Time Constraints
  • Educare Learning Center

Mon. - Fri. 7:00AM - 11:00AM, 1:00PM - 6:00PM

  • Family Connections
Flexible, Contact Mitzi Bacon for times

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