Office of Reservations
The Office of Reservations is located on the 3rd floor of the Student Success Center Office #3416. All reservations are made online. The Office of Reservations is committed to providing you with full attention for all facility needs that we are responsible for. The Division of Student Affairs is responsible for the following locations:
Lakehouse
Student Success Center Conference Rooms SSC 2410, 2413 & 2417. (Larger
Rooms)
Student Government Association Conference Room (SSC 3447)
2nd Floor Corridors of the SSC
Student Success Center Gameroom (limited reservations)
Marshall Student Center Hallway
Marshall Student Center Patio
Sanford Lawn
Centennial Plaza
Intramural Gym
Aerobics Room/ Dance Studio
Exercise Room 1170
Outside areas (Intramural Fields,
Baseball/Softball Field, Soccer Field, Pines/Magnolia)
All reservations will be handled online from now on. Please continue to feel free to contact Mrs. Angie Christmas with questions regarding reservations for specific requests. You can reach her at reserve@canes.gsw.edu or 229-931-2368.
All reservations for the above listed facilities/areas must go through the DSA (Division of Student Affairs) Reservations Office. Reservations can be made online at http://www.netsimplicity.net/Reservations/meetingrequest.aspx?db=Reservations
Username: Guest (Note the capitalization of G)
Password: gsw1906
If you would like to see all of the rooms that are available, please check the following website first: http://www.netsimplicity.net/Reservations
Username: Guest (note the capitalization of G)
Password: gsw1906
All reservations must be requested at least 5 business days before the facility is being requested. Exceptions can be made in emergency situations only with the approval of the Director of Campus Life. In the event that you need to make a change in your requested reservation, please email the Office of reservations at reserve@canes.gsw.edu with your specific requests that need to be made.
** Your reservation will only be official when you receive an email confirmation back from the Office of Reservations. You will need to bring this confirmation to your reservation spot in the event there is a question.
When a facility has been scheduled, the reservation staff will issue a confirmation of the reservation via email from reserve@canes.gsw.edu within 2 business days of the transaction. This confirmation will also be sent to the Diversco (Company in charge of setup) and Public Safety (Office in charge of making sure the facility is unlocked and secure) We will only send email confirmations in an effort to conserve trees and save paper. Should you not receive an email confirmation within two days, please email or call the Angie in the Office of Reservations at 229-931-2368. Should you call the Office of Reservations and no one answers, please leave a message on the answering machine and someone will respond to you within 1 business day.
In the event that there is an emergency with the facility and you cannot locate the Office of Reservation’s staff, please contact: 1st Mr. Joshua Curtin 229-931-2377 or 2nd Dr. Darcy Schraufnagel at 229-931-2378. If neither individual is available, please ask for Mrs. Kina Davis at 229-928-1387.
**If Organizations or Outside groups request to use meeting areas within the Division of Student Affairs, and do not show up for their meetings without cancelling their reservation, privileges can be revoked.
Organizations or individuals
making requests will be held responsible for making sure that the location
is left clean after each use. If you do not request a setup and you change
the setup from what was already in place you are responsible for setting it
back up the way it was found. If these policies are not followed privileges
will be taken from whatever organization or outside group the reservation is
requested under. Please also be aware that no setup requests will be allowed
for Saturday and Sunday events. GSW does not have the weekend staff to do
setups on Saturday or Sunday.
Additional Reservations Information:
Reservations that are made for the sound system are the same as those for facility/area reservations. The sound system must be picked up from the Office of Reservations on the day of the event and returned by noon the following day. If the following days happens to be a weekend, it must be turned in the following Monday by noon.
The DSA Conference Room 3426 will be handled through Mrs. Kina Davis you can reach her at 229-928-1387, or via email at kina.davis@gsw.edu
For more information on policies and how to reserve all facilities on campus, please clickon the facility manual:
The Marshall Student Center Crestroom is now the Cafe Java and is reserved through Aramark.
FORMS
Off Campus Social Event Request Form
Facility Reservation Form- Fine Arts Theatre & Jackson Performance Hall
Change in Reservation or Facility Form