GSW Important Information

05/03/2012 - Final Grades for Spring 2012

Senior grades are due in RAIN by Friday, May 4th at noon.

Final grades are due in RAIN by Monday, May 7th at 8:00AM. If you have grades for students who are not on your class rosters, please let me know.

Remember if you assign an “F” for a student, you must enter in the last date of attendance. If they stopped coming and did not withdraw, please put the last day you have them as participating. If they attended the entire time and earned the “F” then put April 27th as the last day they attended. Please let me know if you have any questions about this.

 01/11/2012 - Enrollment Verification for Spring 2012

Enrollment verification is due Tuesday , January 17th at 8:00 am. If you need to review the documentation, go to Verification of Enrollment Instructions.

Refunds will be disbursed on the CanesCard February 2nd or mailed out February 3rd. Student Accounts will not release monies to students with a "0" for their verification. These students may contact you about updating their "0" to a "1". If they have been participating/attending your class you can make the change if they have not, please do not.

If you have students attending/participating in your classes who are not on your class list, please email me with their name and gswID#. We need to resolve those issues quickly.

I know this is time consuming, but Student Accounts, Financial Aid and the Registrar's Office appreciate your efforts. Everyone working together makes this process work efficiently. As always, please call me if you have any questions.

10/06/2011 - Midterm Grades for Fall 2011

You are now able to enter Midterm grades in RAIN. Midterm grades must be entered for students in all undergraduate courses. The deadline is Wednesday, October 12, 2011 at 8:00 am. If you need assistance the documentation can be found at http://old.gsw.edu/~aaf/faculty_forms/midtermgradeinstructions.pdf.

Please report any students who are participating in class but not on the class list to me immediately. At this point in the term, students should not be participating in class if registration issues are not resolved.

The last day for students to withdraw without penalty will be Monday, October 17th. Please let me know if you have any questions

03/22/2011 - AV Holds

Registration begins Monday, March 28th and you will be meeting with your advisees. During these meetings you may see an AV Hold(Advisement Hold) on their RAIN account. This is not a new hold, but there has been some updates to the form and the instructions. These updates will be available under the secured section of RAIN for future reference. Please let me know if you have any questions.

02/01/2011 - Unpaid Students and Verifications

There are two things I need to make you aware of:

  1. As of today, student have been dropped for nonpayment. If a student has disappeared from your RAIN roster this may be the reason. They need to see Student Accounts as soon as possible if they are still attending your class.
  2. All students listed as not attending have been withdrawn. Any changes that need to be made (changing a 0 to a 1) need to be emailed to me along with the date they first attended your class. I will then be able to reinstate them.

If you have any questions, please let me know. Hope you all have a great day!

01/18/2011 - Refund Checks

Just a reminder:

Refund Checks will be given out tomorrow at 9:30 am. Student Accounts will not release checks to students with a "0" for their verification. These students may contact you about updating their "0" to a "1". If they have been participating/attending your class, you can make the change; if they have not, please do not. The changes can be made through your RAIN account. You do not have to contact my office about these changes at this time. If you have any questions, please let me know.

01/12/2011 - Spring 2011 Enrollment Verification Reminder

Just a reminder-----enrollment verification is due Friday (14th) at 8:00 am. If you need to review the documentation, go to Verificationof Enrollment Instructions.

You will be able to update your verification when you have given the students a zero because they have not attended and they show up for/participate in class after you have submitted the information. There is no need to email me that you have made changes. We will be running the reports often and we expect students to drop on and off the list.

You will be contacted by students who have received a zero in the attended field when they are not permitted to pick up their financial aid checks. Please do not change the zero to a one just for the student to be able to pick up the check, the student must attend/participate in the class to be eligible for aid based on those course hours.

If you have students attending/participating in your classes who are not on your class list, please email me with their name and gswID#. We need to resolve those issues quickly.

Thanks for your help with this important function. Everyone working together makes this process work efficiently.

01/11/2011 - Drop/Add and Enrollment Verification

Welcome back to you all. This has been an interesting start to a brand new semester.

I did want to make you aware of some changes that have taken place:

  1. Drop/Add has been extended until Wednesday, January 12th at 5:00pm. Students have until this time to make final changes to their schedule
  2. Enrollment Verifications will now be due Friday, January 14th at 8:00am.

If you have any questions, please let me know.

12/09/2010 - Registration

Just a reminder: Registration is only open for our Learning Support students. All other students will be able to register again Friday, December 10th at noon. Please do not register anyone that is not a Learning Support student. Thanks you all!

12/06/2010 - Learning Support Registration

Just a reminder that Learning Support Registration will be December 7th & 8th. Students will be unable to access registration through RAIN beginning today at 5:00pm in preparation for Learning Support Registration. Currently enrolled students will be able to access registration again December 9th at 8:00am. Faculty will still be able to access RAIN during this time. Please contact me if you have any questions.

12/06/2010 - Final Grades

Graduating senior grades are due Friday, December 10th at noon. Please submit them earlier, if possible. You will be receiving a list of graduating students this afternoon so that you can prepare to have those grades entered in BANNER. If you have approved a retest for a graduating senior, please email Lois at loliver@gsw.edu.

Final grades should be entered in BANNER by Monday, December 13th at 8:00AM. If you have grades for students who are not on your class rosters, please let me know.

10/18/2010 - Student Withdrawals

Just a reminder that today, October 18th, is the last day students can withdraw without penalty. They must do so by 5:00pm. They can stop by the Registrar's office and complete the form or go to this link http://old.gsw.edu/~aaf/student_forms/withdraw_class.pdf fill it out and fax it in to us. If your students have any questions concerning this process, please direct them to our office.

10/06/2010 - Fall 2010 Midterm Grades

You are now able to enter Midterm grades in RAIN. Midterm grades must be entered for students in all undergraduate courses. The deadline is Wednesday, October 13, 2010 at 8:00 am. If you need assistance the documentation can be found at http://old.gsw.edu/~aaf/faculty_forms/midtermgradeinstructions.pdf.

Please report any students who are participating in class but not on the class list to me immediately. At this point in the term, students should not be participating in class if registration issues are not resolved.

The last day for students to withdraw without penalty will be Monday, October 18th. Please let me know if you have any questions.

09/08/2010 - Verifications

I have started withdrawing students verified as no shows. If you see that a 0 was given in error, please contact me and I will make the correction. Let me if you have any questions.

09/07/2010 - Withdrawing Students for Non-Attendanc

I hope you all had a great long weekend! I did want to make you aware of the fact that I will be withdrawing students for non attendance Wednesday, September 8th. Please take one final look at your rosters on RAIN and verify that you have given everyone a 0 or a 1. Go ahead and make adjustments as needed today. Starting tomorrow, if you see that you have given a student a 0 in error you will need to email or call me with this information. It is much easier to correct these things now instead of later in the semester. If you have any questions, feel free to call or email me. Have a great day!

08/20/2010 - Enrollment Verification

Enrollment verification is due Tuesday, August 24, 2010 at 8:00 am. If you need to review the documentation, go to http://old.gsw.edu/~aaf/faculty_forms/verificationofenrollmentinstructions.pdf.

Refund Checks will be given out Friday, August 27th at 9:30 am. Student Accounts will not release checks to students with a "0" for their verification. These students may contact you about updating their "0" to a "1". If they have been participating/attending your class you can make the change if they have not, please do not.

If you have students attending/participating in your classes who are not on your class list, please email me with their name and gswID#. We need to resolve those issues quickly.

I know this is time consuming, but Student Accounts, Financial Aid and the Registrar's Office appreciate your efforts. Everyone working together makes this process work efficiently. As always, please call me if you have any questions.

07/13/2010 - Registration, Storm Day, Grades, Fall 2010 Dates and Verification

Important dates you need to know:

  1. Fall Registration will be open through RAIN for advisors (not students) Thursday, July 15th at 4:00 pm and will reopen July 17th at 8:00am for students. This is in preparation for STORM Day July 16th.
  2. The third STORM Day will be held Friday, July 16th.
  3. Learning Support registration will be July 23-27. Online Registration for students will be unavailable at this time, but will be available to faculty.
  4. All senior grades must be entered in RAIN by 4:00pm Wednesday, July 28th. All grades for summer term must be entered in RAIN by 8:00 am on Thursday, July 29th. Refer to the link on the faculty forms webpage if you need documentation.http://old.gsw.edu/~aaf/faculty_forms/
  5. Fall classes begin August 17th.
  6. Drop/Add dates for Fall 2010 are August 17-19.
  7. Enrollment Verification for fall term classes will be due by 8:00 am on Tuesday, August 24th. Student Accounts is not releasing refund checks until the verification process has been completed. Students who have a blank in the attended field will be treated as if they have never attended and Student Accounts will not be releasing excess funds until the information is entered in RAIN.

06/30/2010 - Change in due date for Full Term, Mid-Term Grades

Due to Banner/RAIN being down this afternoon and evening, mid-term grades for full term will be due Friday, July 2nd by 8:00am. Please let me know if you have any questions.

06/25/2010 - Important Summer 2010 Dates

As you know, summer can be challenging with all the different parts of terms and all the dates that are involved with submitting mid term grades, final grades and verifications. In order to help keep these dates fresh in our mind, I have listed them below.

June 28Mid term for Full Term
June 29Summer I Final Grades Due
June 29First day of class for Summer II and only day students can drop/add a course for Summer II
July 1Mid term grades due for Full Term
July 6Last day for student to withdraw from full term without penalty
July 7Verification for Summer II due 8am
July 12Mid term Summer II
July 14Last day for students to withdraw from Summer II without penalty
July 26Senior Grades due for all parts of term by 8am
July 27All Grade due for all parts of term 8am

Please let me know if you have any questions concerning the dates above. Thank you for all you do!

06/11/2010 - Enrollment Verifications and Refund Checks

All Enrollment Verifications are now in for Full Term and Summer I. You can make adjustments in RAIN until Tuesday, June 22nd. You don't have to email me these changes unless you have a question. June 23rd I will begin withdrawing students that have 0's.

Refund checks will be given out Monday, June 14th, in Java City beginning at 9:30am. Please let me know if you have any questions.

06/03/2010 - Enrollment Verifications

Enrollment Verifications for Summer's Full Time and First Half Term will be due Wednesday, June 9th at 8:00am. Students who have a blank in the attended field will be treated as if they have never attended. If you need a little help with the process go tohttp://old.gsw.edu/~aaf/faculty_forms and click on Verification of Enrollment Instructions.

05/05/2010 - Spring 2010 Grades Due

Just a reminder:

All graduating senior grades are due in by Thursday, May 6th at noon. If you are unable to have them in by this time, please email Lois Oliver (loliver@gsw.edu) with the senior's name.

Please have all other grades in by 8:00am Monday, March 10th. We must have them in by this time so we can process end of term and give Financial Aid time to process before IT brings the Banner Server down Friday. I appreciate all you do and if you have any questions, please let me know.

03/25/2010 - Summer and Fall 2010 Registration

Summer and fall registration begins Monday, March 29, 2010 and will continue throughout the various parts of term for summer. The only time period that students will be unable to register through self-service (RAIN) will be during Learning Support registration, April 28-29, 2010. Students will be able to process add/drop themselves once their priority registration date arrives.

These are the priority dates for various groups of students:

March 29 & 30Graduating Seniors
March 31Athletes
 Graduate Students
 Honor Students
 O'team
 Seniors
 Specialists
 Tutors
 Zephyrs
April 1Juniors
April 2Sophomores
April 5Freshmen
April 28 & 29Learning Support Students (LS students will continue to register with their advisor)

Maymester courses should be registered by the first day of class, May 10, 2010. This is also the only day the students can add/drop for Maymester.

First term students, first term transfer students, and re-admitted students should register on Monday, June 1, 2010 with their advisor. Since these students may not be familiar with RAIN, degree requirements or the class schedule, we feel this is the best procedure for first time registration.

Regents Reminder:

If you're advising students with 45 hours (or more) who have not satisfied the Regents' requirements, they are able to register themselves but should be reminded to register for the remedial courses.

Useful Forms For Advisement:

  1. http://old.gsw.edu/~aaf/faculty_forms/overriderequest.pdf: Use this when students encounter a “Registration Add Error” on RAIN. They will complete and submit it to the dean/chair of the school/department where the class is taught. Advisors wishing to assist students with registration should contact the dean/chair of the school/department where the class is taught for more information but it is acceptable to place the responsibility to obtain the override in the hands of the student. Students may need help in locating or completing the form.
  2. http://old.gsw.edu/~aaf/faculty_forms/AdvisementHoldReleaseForm.pdf: Use this when continuing students may have advisement holds. If the advisement flag is not updated, the advisor cannot register the student using RAIN. The advisor should complete the Advisement Hold Release form and give it to the administrative assistant in the school/department to be updated in BANNER.
  3. http://gsw.edu/~aaf/student_forms/major_change.pdf: Use this form if you are advising students who want to change their major.

03/15/2010 - Last Day to Withdraw

Please remind students that all withdrawal forms must be submitted to the Registrar's office by 5:00pm Tuesday, March 16th. Any forms turned in after this date will result in a 'WF' on the student's transcript. If you have any questions, please let me know.

02/25/2010 - Mid Term Grades for Spring 2010

Please note midterm grades must be entered into RAIN for students in all undergraduate courses by Thursday, March 4th at 8:00 am. If you need assistance the documentation can be found at http://old.gsw.edu/~aaf/faculty_forms/midtermgradeinstructions.pdf.

Please report any students who are participating in class but not on the class list to me immediately. At this point in the term, students should not be participating in class if registration issues are not resolved.

The last day for students to withdraw without penalty will be Tuesday, March 16th. Please let me know if you have any questions.

01/15/2010 - Class Attendance

Thank you all for completing your enrollment verifications. I will begin contacting the students reported as not attending next week. They may be contacting you if they have concerns about their attendance.

Please continue checking your RAIN class rosters and update any changes that need to be made. You can do this by simply changing the 0 to a 1 if a student is attending your class. You will be able to continue making these changes until Monday, February 1, 2010.

We will be withdrawing the students with a 0 in the attendance field on Tuesday, February 2, 2010 with the exception of Learning Support and Regents Skills classes. If you have any changes that need to be made after this date, please email me.

Thank you for your cooperation and help in this process. As always, contact me if you have any questions.

01/07/2010 - Enrollment Verification

Enrollment verifications are due Thursday , January 14th at 8:00 am. If you need to review the documentation, go tohttp://old.gsw.edu/~aaf/faculty_forms/verificationofenrollmentinstructions.pdf. You will be able to update your verification when you have given the students a zero because they have not attended and they show up for/participate in class after you have submitted the information.

You will be contacted by students who have received a zero in the attended field when they are not permitted to pick up their financial aid checks(Jan 19th). The student must attend/participate in the class to be eligible for aid based on those course hours.

If you have students attending/participating in your classes who are not on your class list, please email me with their name and gswID#. We need to resolve those issues quickly.

12/04/2009 - Final Grades

Senior grades are due Friday, December 11th at noon. You will be receiving a list of graduating students this afternoon so that you can prepare to have those grades entered in BANNER.

Final grades should be entered in BANNER by Monday, December 14th at 8:00AM. If you have grades for students who are not on your class rosters, please let me know.

10/29/2009 - Required Materials

It is time once again to update the required materials for your spring 2010 courses. The documentation can be accessed through the secured side of RAIN. You will need to click on 'Faculty Services', 'GSW Faculty Forms', and 'Entering Syllabus Information Using RAIN'. This will provide step-by-step instructions in case you need it to enter your information in RAIN.

*Remember, this does not replace the textbook adoption process in the GSW Bookstore.*

Please let me know if you have any questions.

10/19/2009 - Spring 2010 Registration

Mid terms are over and thank you to everyone who submitted midterm grades in RAIN.

Now it's time for advising for spring registration. The spring 2010 schedule is now available on the web and students should begin seeking advisement soon. We will continue as we have in the past, advisors will advise and students will register themselves at the appropriate time through RAIN. Students can check their registration dates on the secured side of RAIN.

The students with Advisement Holds are required to see their advisor for counseling and guidance. All freshmen have the flag and all students with between 85-105 hours have the flag plus students from last terms who are cycling back into advisement because of the date on the Advisement Hold Release form. After you have discussed schedule possibilities (and staying on track with their curriculum sheet) with the student, you will complete the Advisement Hold Release form and submit it to the Administrative Assistant for entry in BANNER. If you feel the student does not need to be advised again, you need to put a FROM date of 30-DEC-2099 on the Advisement Hold Release form (instead of deleting the hold) so that we can keep it in the system. The form is available on the faculty forms website athttp://old.gsw.edu/~aaf/faculty_forms/.

Students with more than the number of hours to graduate have also been given the AV hold so that a check can be made with those students to determine if they have applied for graduation and if they have not, then the paperwork needs to be done. Graduating students who have a packet in the Registrar's Office and they will have a flag for graduating student. The students I am concerned about are the ones who have had the graduating student flag for several terms and are still registering for classes. The final step in the advisement process is to complete the graduation packet and we all want that packet submitted for each of our students!

There is a Registration form on the faculty forms website: http://old.gsw.edu/~aaf/faculty_forms/ which can be used to write the schedule down on for them to use later when they register themselves.

As you are advising students, remind them overrides will be handled by the dean/chair of the school/department where the class taught. There is a form available at http://old.gsw.edu/~aaf/student_forms/.

Please let me know if you have any questions. Have a great day!

10/05/2009 - Fall 2009 Midterm

Please note midterm grades must be entered into RAIN for students in all undergraduate courses.

The deadline for entry in Banner for undergraduate courses for Fall 2009 is Tuesday, October 13, 2009 at 8:00 am.

If you need assistance the documentation can be found at http://old.gsw.edu/~aaf/faculty_forms/midtermgradeinstructions.pdf.

Please report any students who are participating in class but not on the class list to me immediately. At this point in the term, students should not be participating in class if registration issues are not resolved.

The last day for students to withdraw without penalty will be Monday, October 19th. Please let me know if you have any questions.

08/27/2009 - Verifications and Refund Checks

I have submitted your Enrollment Verifications to Student Accounts. They are now processing refund checks that will be given out Friday, Aug. 28th. I wanted to make you aware of the process that will follow for anyone reported as a no show.

Any student reported as a no show will not be able to pick up their refund check. If they do show up this Friday or any day thereafter, Student Accounts will provide a slip of paper that they will bring to each instructor that reported them as a no show. If they were reported in error, then you can simply follow the directions on the slip of paper and change their '0' to a '1'. If they truly are a no show in your class and you wish to not reinstate them, then leave the '0' on your RAIN roster and send them back to the Student Accounts office.

This will not be new to many of you, but I wanted to remind you of the process. We also wanted to make you aware that some students may be looking for you Friday or next week to ask you about their registration status in your class. Please let me know if you have any questions about this process.

08/20/2009 - Drop/Add, Verifications

Welcome back! Hope you are all geared up for a great Fall semester. I have a few reminders for you as we begin this semester together:

  1. Please remind your students that today, Aug. 20th, is the last day to make changes to their schedules. Registration will remain open until 11pm tonight. Students with holds need to take care of their changes before 5pm today, if possible. Starting tomorrow, students will receive a 'W' if they choose to withdraw from a class.
  2. Verification of Enrollment for fall term classes will be due by 8:00 am on Tuesday, August 25, 2009. Student Accounts is not releasing refund checks until the verification process has been completed. Students who have a blank in the attended field will be treated as if they have never attended and Student Accounts will not be releasing excess funds until the information is entered in RAIN. Go to http://old.gsw.edu/~aaf/faculty_forms and click on Verification of Enrollment Instructions if you need documentation.

If you have any questions, please contact me. Have a great day!

07/24/2009 - Grades

Just a reminder

Senior grades are due Monday, July 27th at noon. All other grades are due Tuesday, July 28th by 8:00 am. Refer to the link on the faculty forms web page if you need documentation http://old.gsw.edu/~aaf/faculty_forms/.If you have any questions or concerns, please contact me.

07/23/2009 - Fall Registration

Hope you are all doing well and are ready for fall to begin!

I did want to make you all aware of the following:

Fall Registration will be open through RAIN for students beginning Monday, July 27th at 8:00 am through Thursday, August 20th at 5:00 pm. Students should be able to process changes through RAIN during this time. First term freshmen should see Cara Lea Fowler in the Nursing Building, Room 126 for class schedule changes. Continuing students who have an advisement flag will need to see their advisor.

Please let me know if you have any questions.

07/06/2009 - Registration, Mid-Term, Storm Day, Grades

Things coming up you need to know about:

  1. Registration for continuing students will be held July 7-9 beginning at 8:00am on the 7th and ending at 11:00pm on the 9th. Self-Service registration will be available to the students and faculty/advisors. The Deans/Chairs will have access to process overrides as we have done for the past couple of terms.
  2. Mid-Term for Summer II is July 9th. Mid-term grades are due July 14th at 8:00am.
  3. The third Storm Day will be held Friday, July 17th.
  4. All senior grades must be entered in RAIN by 12noon Monday, July 27th.
  5. All grades for summer term must be entered in RAIN by 8:00am on Tuesday, July 28th. Refer to the link on the faculty forms web page if you need documentation. http://old.gsw.edu/~aaf/faculty_forms/.

If you have any questions about the information above, please let me know.

06/29/2009 - Mid Term Grades, Verification of Enrollment

Hope you all are having a great summer. I have two important reminders for you:

  1. Mid-term grades for full term summer are due Tuesday, June 30th at 8:00.
  2. Verification of Enrollment for Summer II term is due Tuesday, June 30th at 10:00am.

I know this is quick, so if you have any question or issues please let me know.

06/04/2009 - Verification of Enrollment

It is time to submit Verification of Enrollment for Summer's Full Time and First Half Term. They will be due by Monday, June 8th at 8:00am. Students who have a blank in the attended field will be treated as if they have never attended. If you need a little help with the process go tohttp://old.gsw.edu/~aaf/faculty_forms and click on Verification of Enrollment Instructions.

Please let me know if you have any questions.

05/14/2009 - Enrollment Verification

It is time to submit Verification of Enrollment for MAY TERM only. They will be due by Monday, May 18th at noon. Students who have a blank in the attended field will be treated as if they have never attended. If you need a little help with the process go tohttp://old.gsw.edu/~aaf/faculty_forms and click on Verification of Enrollment Instructions.

Please let me know if you have any questions.

03/19/2009 - Summer and Fall Registration

Summer and fall registration begins Monday, March 30, 2009 and continues through 11:00 pm Thursday, May 27, 2009. The only time period that students will be unable to register through self-service (RAIN) will be during Learning Support registration, May 4-7, 2009. Students will be able to process add/drop themselves beginning at 8:00 am Monday, June 1, 2009 through 11:00 pm Thursday, June 4, 2009. We will continue to use the same advisement/registration procedures that were used for early registration for continuing students who did not participate.

Maymester courses should be registered by the first day of class, May 11, 2009. All courses should be registered during early registration, registration day or late registration. We realize that some students may not be able to register for second half session courses early--they can add/drop second half session courses on Monday, June 29, 2009.

First term students, first term transfer students, transient students, and re-admitted students should register on Monday, June 1, 2009 with their advisor. (Gaye Hayes will be serving as the advisor for transient students.) They should not have an advisement flag. Since these students may not be familiar with RAIN, degree requirements or the class schedule, we feel this is the best procedure for first time registration.

Learning support students will continue to register with their advisor.

As a reminder I am including this information:

The Deans/Chairs have been given the authority to override registration holds. When students encounter a Registration Add Error on RAIN they should complete the Registration Override Request form at http://old.gsw.edu/~aaf/faculty_forms/overriderequest.pdf orhttp://old.gsw.edu/~aaf/student_forms/overriderequest.pdf and submit it to the dean/chair of the school/department where the class is taught. Advisors wishing to assist students with registration should contact the dean/chair of the school/department where the class is taught for more information but it is acceptable to place the responsibility to obtain the override in the hands of the student. Students may need help in locating or completing the form.

Continuing students may have advisement holds. If the advisement flag is not updated, the advisor cannot register the student using RAIN. The advisor should complete the Advisement Hold Release form athttp://old.gsw.edu/~aaf/faculty_forms/AdvisementHoldReleaseForm.pdf and give it to the administrative assistant in the school/department to be updated in BANNER. If you are advising students who are athletes, you should not send them to Dr. Wilson for advisement because she is not authorized to update the hold for these students. If you advising students with 45 hours (or more) who have not satisfied the Regents' requirements, they are able to register themselves but should be reminded to register for the remedial courses. If you are advising students who have outstanding holds, you can update their advisement hold and the student can clear the hold prior to registration. If you are advising students who want to change their major, please advise them this term so the flag can be updated and give them a change of major form to so that the change can be processed.

Please call if you have any questions. You will need to call 931-2015 for assistance after March 31, 2009.

03/05/2009 - Class Schedules

Summer and Fall class schedules are available! Are you looking for them and can't find them? Go to RAIN, drop down in the select item box on the right and click on Class Schedules. That click will take you to a web page where you can choose the term you wish to view.

In a few days, there should be a link on the main GSW page that will enable you to go directly to the Class Schedules web page without going into RAIN.

If all else fails click: https://rain.gsw.edu/schedules.htm.

Faster, easier and friendlier!

03/02/2009 - Mid Term Grades, Required Materials, Spring Break

  1. Please remember that mid term undergraduate grades are due Tuesday, March 3 at 8:00 am. Some of you have emailed me with late times for entering the information. The purpose of entering the grades is so that students can make decisions about withdrawal from classes. When you are preparing your syllabus for your classes, you can check the Academic Calendar or the Academic Affairs Calendar at http://old.gsw.edu/main/calendar_index.shtml for the mid term date.
  2. If you haven't heard, RAIN has a new function that should help prepare students for the first day of class and cut down on the age old question "Can you tell me what book we are going to use for your class next semester?". I'm attaching the documentation just in case you need it to enter your information in RAIN. Remember this does not replace the textbook adoption process in the GSW Bookstore.
  3. And if you need reminding---Spring Break is March 9-13.

02/25/2009 - Regents' Test

Please remind the students in your classes to sign up for the Regents' Test if they have not satisfied the requirement. They can determine if they need one or both parts of the test by viewing their academic transcript on RAIN. They can sign up on-line by clicking on the link in the drop down box in RAIN.

I'm asking you to remind them because we seem to have an unusually low number of students signing up and the deadline is March 11, 2009. The new policy from the Board of Regents' require students to begin testing their first term, they only get two attempts to pass the tests before the students are required to enroll in skills classes. The catch is that if the student misses the tests then that is considered an attempt. We want our students to take advantage of both chances to test before they must enroll in the skills classes.

02/21/2009 - Student Advisement, Class Schedules, Registration

Attached is a list of advisors/students who will require advisement prior to registration through self-serve. I plan to send a student email later in the week so you can expect to see students for advisement soon. Remember to complete the Advisement Hold Release form athttp://old.gsw.edu/~aaf/faculty_forms/. If you need documentation on how to complete the form, it is also available at this site. Please note students who may be approaching graduation so that the application for graduation process can begin.

If you don't have any students on the list that just means that none of your advisees have required advisement. Hopefully, you will have some volunteer advisees.

The class schedule should be available on RAIN by Friday, February 27th. Registration for summer and fall terms begin on Monday, March 30th and continues through Sunday, May 3rd. Learning Support registration is Monday-Tuesday, May 4th-5th.

01/31/2009 - Reinstating Students

We are already reinstating students who where administratively withdrawn for nonpayment and it will continue throughout the term. Please be sure to check your RAIN class lists often because this is how you will know the student has been reinstated.

I realize this is a confusing process. We must administratively withdraw students who refuse to pay fees and we must re-registered them when they arrive with the money in hand.

01/26/2009 - Student Attendance

We have sent emails to all students who have been reported as never attended or participated in classes at GSW. If you are contacted about a student concerning attendance in one of your classes, you just need to change the enrollment information from a 0 to a 1 to show that the student is attending your class. We will be dropping the students with an 0 in the attendance field on Monday, February 2, 2009 with the exception of Learning Support and Regents Skills classes.

Any changes to enrollment after February 2nd must be done through an email to me but this week you only need to make the change in the mid term grade list.

01/20/2009 - Enrollment Verification

Student Accounts is disbursing checks today and it seems to be causing much work in many of your offices. The students you are seeing/hearing from have been reported as never having attended/participated in your class or there is no attendance information for the students in RAIN.

As the instructor, your first duty is to determine whether the student has attended/participated in the specific course. Once you have made that determination, then you should go into RAIN and make sure that the attended field in the Mid Term grade list is correct. If it is not correct, you have the ability to update the information.

Student Accounts is running a report during the day to pick up changes made by instructors. If you have updated the information in RAIN, you have done your job!

It is my recommendation that the information should not be changed from a 0 to a 1 until the student has attended/participated in the class in some way other than a visit, phone call or an email at this point in time. Unless you consider the visit, phone call or email course related then they have not attended or participated in the course.

Remember, there are financial aid dollars involved. If the institution is unable to document that the student attended/participated in the class, GSW is liable for the overpayment to the student. This becomes a reality when the student earns a grade of F and the last day of attendance can not be documented.

Thanks! We are only in the second term of this new process and it is a positive change for GSW.

01/14/2009 - Enrollment Verification

Just a reminder-----enrollment verification is due Thursday (15th) at 8:00 am. If you need to review the documentation, go tohttp://old.gsw.edu/~aaf/faculty_forms/verificationofenrollmentinstructions.pdf. You will be able to update your verification when you have given the students a zero because they have not attended and they show up for/participate in class after you have submitted the information.

There is no need to email me that you have made changes. We will be running the reports often and we expect students to drop on and off the list.

You will be contacted by students who have received a zero in the attended field when they are not permitted to pick up their financial aid checks. Please do not change the zero to a one just for the student to be able to pick up the check, the student must attend/participate in the class to be eligible for aid based on those course hours.

If you have students attending/participating in your classes who are not on your class list, please email me with their name and gswID#. We need to resolve those issues quickly.

Thanks for your help with this important function. Everyone working together makes this process work efficiently.

01/05/2009 - Spring Registration, Final Exam Schedule, Verification of Enrollment

  1. Spring Registration will be open through RAIN for advisors and students beginning Wednesday, January 7th at 8:00 am through Tuesday, January 13th 11:00 pm. I am emailing students that they should contact their advisor through email with their name, gswID, and the CRNs of the courses to be added/dropped if they are unable to process the change themselves. You should be able to process registrations through RAIN from any internet location.
  2. The final exam schedule for spring term has been updated since it's first publishing. (One change has been made today: T R class @ 2:00 pm with the final exam on Monday, May 4th, at 3:30 pm has been rescheduled for Thursday, May 7 at 3:30 pm.) Some online classes may have scheduled proctored exams. If you schedule a proctored final exam for an online class, it should not conflict with the published schedule for in class courses.
  3. Verification of Enrollment for spring term classes will be due by 8:00 am on Thursday, January 15th. Remember-- Student Accounts is not releasing refund checks until the verification process has been completed. We are working in a very short time frame and will not have time to request the information for the second or third time. Students who have a blank in the attended field will be treated as if they have never attended and Student Accounts will not be releasing excess funds until the information is entered in RAIN. Go to http://old.gsw.edu/~aaf/faculty_forms/ and click on Verification of Enrollment Instructions if you need documentation.

12/10/2008 - Final Grades

Please verify your class rolls carefully when you are entering grades. I've reinstated about 20 students into classes today because they have earned a grade but weren't on the class roll. These students were previously reported as never having attended or participated in the class. All of the students were sent an email about the non attendance or participation from me; their excuse is they don't read RADAR email.

Some of these have come to the surface because the student suddenly checked his/her RAIN transcript in search of the grade while others were noticed as the instructor entered the grades for the class.

These things happen, I understand, but it is much better for you to contact me for the reinstatement before the student contacts you about why there is no grade when they sat in class all term.

All you have to do is send me an email requesting reinstatement and include the student name, gswID, and the CRN!

12/10/2008 - Final Grades

Everyone should be able to enter final grades now. Thanks to Robyn DeVane's skills and abilities, we have resolved the problem for this term. Why it happened, we don't know and it only happened to 38 CRNs with no common thread that we have found.

12/09/2008 - Final Grades

There seems to be a glitch in entering final grades for some courses. We are working on resolving the issue and hope to have it fixed Wednesday. If you are trying to enter final grades and are getting the response "The Final Grade Worksheet is unavailable. " please let me know.

You should not assume that because you can enter grades for one CRN that you can enter grades for all your courses. We have found instances where a faculty member was able to access some CRNs and not others.

Right now we are unable to determine who is having problems. If you are having problems, please email me the CRNs for classes you can access, as well as those you are unable to access.

11/14/2008 - Early Registration, Graduating Students, Final Grades

  1. Early registration through RAIN for spring term 09 will continue to be available. Students will continue to seek advisement but remember---your job as an advisor is to help the students form a path to graduation. Once you have helped them with options for classes and the advisement flag is updated, the student can register themselves through RAIN.

    Go to https://rain.gsw.edu/springearlyreg.htm to view the updated schedule for registration. You will notice that registration availability goes beyond final exam dates, students should not expect to find their advisor after the term ends.
  2. You should receive the names of graduating students next week so that you can prepare to have those grades entered in BANNER by the deadline of December 11 at 12:00 noon.
  3. Final grades should be entered in BANNER by December 15 at 8:00 am. If you have grades for students who are not on your class rosters, please email me the name, gswID, and the grade.
  4. Lois Oliver will be out of the office for a few weeks. We are able to answer her phone but not her email. Please email me if you have a question.

10/21/2008 - Regents' Test

This is just a reminder that GSW is giving the Regents' Test this week. We began yesterday (Monday) afternoon and will test all day today (Tuesday) and then again on Wednesday morning. Students taking the Regents' Test are excused from classes during their testing periods. Because of the unusually large number of students testing for both parts, students testing this morning will also miss their 12:00 noon class. Wednesday morning we will test for essay only and students may miss their 11:00 am class because of the large number of students testing in this group.

While the actual test does not take longer, it does take longer to check the students in, hand out tests, give instructions, answer questions, and take up the tests.

10/07/2008 - Midterm Grades, Spring Semester Advisement

Mid terms are over and thank you to everyone who submitted midterm grades in RAIN. Do I need to remind you that October 13-14 is Fall Break?

Now it's time for advising for spring registration. I say advising because we are going to use the same procedure that was used for previous 3 terms. Advisors will advise and students will register themselves at the appropriate time through RAIN. Students should begin seeking advisement in the next few days.

The students with Advisement Holds are required to see their advisor for counseling and guidance. I have attached a report and you should be able to find your name on the list to see how many students are required to be advised prior to registration. (The report is alphabetical within the school.) All freshmen have the flag and all students with between 85-105 hours have the flag plus students from last terms who are cycling back into advisement because of the date on the Advisement Hold Release form. After you have discussed schedule possibilities (and staying on track with their curriculum sheet) with the student, you will complete the Advisement Hold Release form and submit it to the Administrative Assistant for entry in BANNER. If you feel the student does not need to be advised again, you need to put a FROM date of 30-DEC-2099 on the Advisement Hold Release form (instead of deleting the hold) so that we can keep it in the system. The form is available on the faculty forms website at http://old.gsw.edu/~aaf/faculty_forms/.

Students with more than the number of hours to graduate have also been given the AV hold so that a check can be made with those students to determine if they have applied for graduation and if they have not, then the paperwork needs to be done. Graduating students who have a packet in the Registrar's Office and they will have a flag for graduating student. The students I am concerned about are the ones who have had the graduating student flag for several terms and are still registering for classes. The final step in the advisement process is to complete the graduation packet and we all want that packet submitted for each of our students!

There is a Registration form on the faculty forms website: http://old.gsw.edu/~aaf/faculty_forms/ which can be used to write the schedule down on for them to use later when they register themselves.

As you are advising students, remind them overrides will be handled by the dean/chair of the school/department where the class taught. There is a form available at http://old.gsw.edu/~aaf/student_forms/.

10/01/2008 - Midterm Grades

Please note midterm grades must be entered into RAIN for students in all undergraduate courses.

The deadline for entry in Banner for undergraduate courses for Fall 2008 is Monday, October 6, 2008 at 18:00 am.

If you need assistance the documentation can be found at http://old.gsw.edu/~aaf/faculty_forms/midtermgradeinstructions.pdf.

Please report any students who are participating in class but not on the class list to me immediately. At this point in the term, students should not be participating in class if registration issues are not resolved.

09/09/2008 - Administrative Withdrawals, Spring '09 Class Schedule

We are in the process of withdrawing students who are still on the list of never attended or participated in class(es). Those of you who have students who have been withdrawn will get an email with a list attached later today. Check the list, if there is a student on the list who is attending class, please let me know by email so that the student can be reinstated. I have turned off your access to the mid term grade list for a couple of weeks so you can't change the 0 to a 1 for attendance purposes. If you reinstate someone beginning today, I'll enter the 1 with a comment from INB BANNER. I'll turn the mid term grade list back on Tuesday, September 23 so that you'll have plenty of time to enter mid term grades before that deadline of 8:00 am Monday, Oct 6th.

We are still reinstating students who have been administratively withdrawn for nonpayment. If a student requests reinstatement on and after Sept 22nd he/she must request each instructor send me an email in order to re-enroll the student in the class(es). The email needs to say that it is okay for the student to be reinstated in the course and include the student name, gswID, and CRN of the course.

We have done some major clean up in the past week. I sent out 300+ emails for never having attended or participated in class. Today, there are only 135 on the list. Thanks for all your help.

You can find the Spring 09 class schedule in the drop down box of the secured RAIN site. The deadline for classes to be entered in BANNER is Monday, September 22nd.

09/04/2008 - Administrative Withdrawals, Enrollment Verification

We have administratively withdrawn the first group of 82 students for nonpayment. I have designed a report so that the instructors who have students involved will be notified. (That email will be sent shortly.) Of course, nothing is perfect when touched by human hands soyou will still need to check your RAIN rolls. If you find someone missing from your roll and you didn't get the email notification and list of students, please let me know. I am going to try my best to send an email and list of students as students are administratively dropped for nonpayment.

I'm going to also use this report when we withdrawn the students for never attending or participating in class on September 9th. Remember you have until 8:00 am on September 9th to change the attended field from a "0" to a "1".

When students are reinstated in your classes because they have paid their fees, you will see the student re-appear on your class list in RAIN. This happens so often, I can't send emails for this purpose in a timely manner.

08/29/2008 - Attendance Verification

Emails have been sent to all students who have been reported as never attended or participated in class. This email notified the students they were reported as never attended or participated in a specific course. The email instructs the students to contact the instructor if they are in fact attending or participating in the class.

You still have until 8:00 am on Tuesday, September 9th to change the "0" to a "1" in the attended hours field of the mid term grade list and the students will not be withdrawn from your class.

As the emails were being sent, I noticed CRNs that were showing up more frequently than I thought could be correct. If you did not enter the information for your class, each person in your class received the email. You will probably receive many emails from your students if this happened. When you enter the information, the students will be cleared, that is if they receive a "1".

08/25/2008 - Regents' Tests

The dates for the Regents' Tests at GSW will be October 20, 21, and 22. Please remember these dates when scheduling tests and assignments. First term students will be assigned a date and time for testing. All students who have not satisfied the requirements should be strongly encouraged to test fall term. Students can tell which area(s) need(s) to be tested by checking their unofficial GSW academic transcript on RAIN. (First term students should be able to see this information on their transcript by Thursday, 28th.)

08/22/2008 - Class Rolls, Student Checks, Student Enrollment

Hello, 

Thanks for entering your enrollment verification! Here's an update on where we are now. 

  1. Students who were reported as never attended or participated in all of their classes have been completely dropped from GSW.Please check your class rolls. These 43 students are receiving a letter about this action and if it is incorrect they should contact their instructors. If you hear from these students and wish to reinstate the student in your class(es), please email me the name, gswID, and the CRN. I'll reinstate them into your course(s). After the student is reinstated, the instructor should enter a "1" in the attended field.
  2. Today (22nd) Student Accounts will print checks for all students with credit balances on their account. The checks will be divided into two groups. One group where enrollment verification hours meets or exceeds financial aid hours. The other group where enrollment verification hours is less than financial aid hours.
  3. Monday (25th) Student Accounts will begin releasing financial aid refund checks. You may see students who are unable to pick up their check because of a "0" in the attended field instead of a '"1". If you wish to change the "0" to a "1", just go into RAIN and make the change on the mid term grade list. Student Accounts will be running a report each day at 9:00 am and 2:00 pm which will pick up any changes by instructors. If the student has the correct hours and the check is written, the student will be able to pick it up.
  4. From Tuesday (September 2nd) through Tuesday (September 9th), we will be working with the remaining students on the never attended or participated list. The usual email will be sent for the student to clear up the enrollment issue before we withdraw them from your class(es). You should check your class rolls again for students who are no longer on your class rolls or are withdrawn.Students should not be participating in or attending class at this point in time if they are not on your class roll or are withdrawn.If this occurs, an email from the instructor is necessary to reinstate the student in class(es).
  5. Students will be dropped from class(es) for non-payment on Friday (August 29th). You should check your class rolls after this date. Again, you will probably see students who were dropped, please refer them to Student Accounts. If the student does not appear on your class roll within a few days after you sent them to Student Accounts, please send me an email.
  6. Verify your class rolls regularly during the term. Students are withdrawn for various reasons during the course of the term and it is impossible to notify the instructors.
  7. RAIN contains your official class rolls. The class rolls on WebCT must be maintained by the instructor to reflect the official university information from RAIN. Students are only added to your class(es) on WebCT, they are not deleted when RAIN shows they have been dropped from your class list or withdrawn.

08/19/2008 - Enrollment Verification

 

There is a slight glitch in entering enrollment verification today because registration/add/drop has not ended. It will end at 11:00 pm tonight. 

If you wish to enter your enrollment verification information today, instead of waiting until Wednesday, please email me the CRNs of the courses and I will perform some BANNER magic and you will have access. 

While this may be a problem, I have a solution. I don't mind making the fix for you at all.

07/29/2008 - Fall Registration, Final Exam Schedule, Enrollment Verification

 

  1. Fall Registration will be open through RAIN for advisors (not students) beginning Wednesday, July 30th at 8:00 am through Friday, August 1st at 11:00 pm. I am emailing students that they should contact their advisor through email with their name, gswID, and the CRNs of the courses to be added/dropped. You should be able to process registrations through RAIN from any internet location.
  2. The final exam schedule for fall term has been updated since it's first publishing. I understand that some online classes may schedule proctored exams beginning fall term. If you schedule a proctored final exam for an online class, it should not conflict with the published schedule for in class courses.
  3. Verification of Enrollment for fall term classes will be due by 8:00 am on Thursday, August 21, 2008. This date is much earlier than previous terms. Student Accounts is not releasing refund checks until the verification process has been completed. I am going to be working in a very short time frame and will not have time to request the information for the second or third time. Students who have a blank in the attended field will be treated as if they have never attended and Student Accounts will not be releasing excess funds until the information is entered in RAIN. Go to http://old.gsw.edu/~aaf/faculty_forms and click on Verification of Enrollment Instructions if you need documentation.

07/02/2008 - Important Information Web Page, Enrollment Verification, Registration, STORM Day, Grades

Things you need to know before you celebrate the fourth of July!

  1. We are going to begin archiving what I send to the faculty listserv and calling it IMPORTANT INFORMATION. I know that everyone reads my email when it arrives but just in case it gets lost in your email folders and files, you will be able to find it on the GSW website. We haven't decided where to put the link so if you have any ideas--let me know.
  2. Enrollment Verification for 2nd half summer session courses should to be entered by 8:00 am, Thursday, July 3rd.
  3. Check your class lists because today we have withdrawn students for nonattendance and another group of students for nonpayment. The students have been emailed if they have been withdrawn for nonattendance. If they contact you and are really in class, please email me and request that I reinstate them in the class. I can not reinstate a student unless the instructor sends me an email for documentation. I have documentation from the instructor that the student was reported for non-attendance so if that information is incorrect, it only makes sense that the instructor tells me to reinstate the student if that needs to happen.
  4. Registration for continuing students will be held July 15-16 beginning at 8:00 am on the 15th and ending at 11:00 on the 16th. Self-service registration will be available to the students and faculty/advisors. The Deans/Chairs will have access to process overrides as we have done for the past couple of terms.
  5. The third STORM Day will be held Friday, July 18th.
  6. Students need to be registered for classes, especially online classes, prior to the first day of class. If you know of students who need to make class changes, please have them email me at donja@gsw.edu. Students get behind when they are not in WebCT on the first day of class even if the class isn't online because so many instructors are using this tool with their classroom instruction.
  7. All grades for summer term must be entered in RAIN by 8:00 am on Monday, July 28th. Refer to the link on the faculty forms webpage if you need documentation. http://old.gsw.edu/~aaf/faculty_forms/
  8. Enrollment Verification for fall term classes will be due by 8:00 am on Thursday, August 21, 2008. This date is much earlier than previous terms. Student Accounts is not releasing refund checks until the verification process has been completed. I am going to be on a very short time frame and will not have time to request the information for the second or third time. Students who have a blank in the attended field will be treated as if they have never attended and Student Accounts will not be releasing excess funds until the information is entered in RAIN.

Thanks for your help with this important function and please call me if you have any questions.

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