Admission Policies

ADMISSIONS

UNDERGRADUATE ADMISSION REQUIREMENTS UNIVERSITY SYSTEM OF GEORGIA

College Preparatory Curriculum

Students are expected to complete all courses in the Required High School Curriculum (RHSC). In addition to these course requirements, students are encouraged to take additional academic units in high school to improve their probability for admission and success.

The following courses are required of students graduating from high school in the spring of 2000 or later who plan to enroll in regular University programs leading to the baccalaureate degree at institutions of the University System of Georgia. Students who graduated high school from spring 1988 through spring 1999 are required to meet the College Preparatory Curriculum requirements in effect at that time. Students graduating from high school in 2012 must present 17 specified RHSC units of credit. Students graduating from high school prior to 2012 must present 16 CPC units.

  • 4 units of mathematics
  • 4 units of English
  • 3 units of science (Students who graduate in 2012 or later must have 4 units.)
  • 3 units of social science, including one course focusing on world studies
  • 2 units in the same foreign language (2 units of American Sign Language may be used to satisfy this requirement.)

You will find a complete list of courses that can be used to satisfy the RHSC requirements. See Staying on Course at http://www.usg.edu/PDF/admissionStandards.pdf.

ADMISSIONS GENERAL POLICIES

Georgia Southwestern seeks to enroll students with inquiring and creative minds who will profit from advanced educational programs in an atmosphere of freedom with responsibility. Admission standards at the University are designed to identify students who have potential for success in the educational programs of the University. Acceptance is based upon the applicant's previous academic record, entrance examination scores and, when necessary, upon results of personal interviews and psychological tests or other appropriate tests and documents which may help determine general fitness for admission to the University. Applicants are considered for admission without regard to race, color, creed, age, sex, veteran status, disability, or national origin.

APPLICATION PROCEDURES

Undergraduate admission forms may be completed online at www.gsw.edu or requesting a paper application by writing directly to the Office of Admissions, Georgia Southwestern State University, 800 Georgia Southwestern State University Drive, Americus, Georgia 31709, or by e-mail togswapps@gsw.edu.

Applications should be accompanied by a $25 application fee and submitted for consideration by the advertised deadline for each semester. A medical history and proof of required immunizations are mandatory for all students who enroll with the University. Health forms are mailed to accepted students along with housing information.

An applicant who fails to enroll in the semester for which he or she is accepted must reapply for admission by completing the Change of Semester form if he or she wishes to enter the University at a later time. This form must be accompanied by a $25 processing fee.

When the application, ACT/SAT scores, and other required records of the applicant are found to be complete, the applicant will be evaluated in terms of test scores, grades, scholastic aptitude, criminal or disciplinary background, social and psychological adjustment, and the probability of completing the requirements for the desired degree. The University reserves the right to reject any applicant whose general records, aptitude, and behavior do not indicate a probability of success in the University environment, notwithstanding the satisfaction of other requirements.

If it appears to the Director of Undergraduate Admission that the educational needs of an applicant can best be met at some other institution within the University System of Georgia, the Director shall refer the applicant to that institution. In order that the appraisal of a student's ability and fitness for University work may be accurate as nearly as possible, officials of the University will study carefully all information that is submitted by the applicant and may require any applicant to furnish additional data. The officials of the University shall have the right to require each applicant for admission to appear for an interview before the application is finally accepted or rejected. The Director of Undergraduate Admission will notify the applicant of the time and place at which the interview will be conducted.

The decision as to whether an applicant shall be accepted or rejected shall be made by the Director of Undergraduate Admission. The decision is subject to the applicant's right of appeal, as provided by the bylaws of the University and the Board of Regents of the University System. The Director of Undergraduate Admission will refer appeals to the Admissions Committee for review. The Committee will forward its recommendation to the Office of Vice President for Academic Affairs for a decision. The applicant shall be informed of the action taken upon the application from the Director of Undergraduate Admission.

Specific requirements for admission as a beginning freshman, transient, early admission, joint enrollment, or provisional student may be found as follows.

BEGINNING FRESHMEN

  1. The applicant must complete and file with the Office of Undergraduate Admission an application form accompanied by a $25 non-refundable application fee. The application must be filed by the advertised deadline for the term the applicant wishes to enroll. An application cannot be considered until the application form has been properly executed and filed with the Admission Office. No application will be processed unless it is accompanied by the $25 application fee.
  2. The applicant must submit a transcript of his or her high school record. He or she should ask the guidance counselor of the high school(s) attended to send the transcript(s) directly to the Office of Undergraduate Admission. The applicant should have a preliminary transcript submitted covering the work completed at the time the application is submitted and listing the courses in which currently enrolled. At the time of graduation, he or she should request the guidance counselor to submit to the Office of Undergraduate Admission a final high school transcript showing the date of graduation.

    Students are expected to complete all courses in the Required High School Curriculum (RHSC). In addition to these course requirements, students are encouraged to take additional academic units in high school to improve their probability for admission and success.

    Students graduating from high school in 2012 must present 17 specified RHSC units of credit. Students graduating from high school prior to 2012 must present 16 CPC units.
    • 4 units of mathematics
    • 4 units of English
    • 3 units of science (Students who graduate in 2012 or later must have 4 units.)
    • 3 units of social science, including one course focusing on world studies.
    • 2 units in the same foreign language (2 units of American Sign Language may be used to satisfy this requirement.)
    You will find a complete list of courses that can be used to satisfy the RHSC requirements. See Staying on Course at http://www.usg.edu/PDF/admissionStandards.pdf.

    Students who graduated high school from spring 1988 through spring 1999 are required to meet the College Preparatory Curriculum requirements in effect at that time.
  3. The University reserves the right to refuse any of the credits from any high school or other institution, notwithstanding its accredited status. The judgment of the University on this question shall be final.
  4. The applicant must submit an official record of minimum satisfactory scores obtained on either the ACT Assessment [English score of 17 and Math score of 17] or the College Board's SAT [critical reading score of 430 and Math score of 400]. Further information and application forms may be secured from a high school guidance counselor
  5. All new students are required to submit proof of required immunizations on the form provided by Georgia Southwestern prior to their enrollment.
  6. The applicant shall be required to report to the University for freshman orientation prior to the beginning of the initial term of enrollment. Information will be mailed to the student regarding orientation by the Office of Undergraduate Admissions.
    1. Application with fee and photograph.
    2. Official results of ACT or SAT.
    3. Preliminary high school transcript.
    4. Proof of required immunizations.
    5. Personal interview (if deemed necessary by Director of Undergraduate Admission).

  7. The following is a summary of the requirements a beginning freshman must satisfy prior to enrollment in the University:

NON-TRADITIONAL STUDENTS

Any applicant who satisfies the following may be admitted on a non-traditional student basis:

  1. Has graduated from an accredited high school or satisfied requirements for the General Educational Development (GED) Equivalency Certificate.
  2. Has been out of high school at least five years and whose high school class graduated at least five years ago.

Any student admitted in Non-Traditional Student status will be required to complete a placement inventory at the beginning of the first semester of enrollment. The placement inventory will include placement testing (the University System-wide placement examination) to determine academic deficiencies.

Students in this category will be required to enroll in Learning Support courses if test results on the placement examination identify a deficiency in reading, mathematics, or English. Once the student is placed in Learning Support courses, he or she will be classified as a Learning Support student and will be required to meet all Learning Support requirements for exit.

A non-traditional student may gain regular admission by meeting regular admission requirements, completing the placement examination with scores deemed appropriate by the university, or by completing Learning Support Program requirements, if applicable.

An analysis of the non-traditional student's progress in the required high school curriculum will be made buy the Office of Undergradaute Admission staff. The student may be required to take university courses to compensate for any deficiencies in the required high school curriculum.

ALTERNATIVE REQUIREMENTS FOR HOME-SCHOOLED STUDENTS AND GRADUATES OF NONACCREDITED HIGH SCHOOLS

Applicants from home schools or graduates of non-accredited high schools may validate the CPC in an alternative way. SAT I scores and satisfactory documentation of equivalent competence in each of the CPC areas (portfolio outlining competency in all areas of the required high school curriculum) may be used in lieu of the Freshman Index and Carnegie unit requirements of the CPC. A student whose SAT I Composite (Critical Reading plus Mathematics) score is at or above the average SAT I score of the previous year's fall semester first-time freshman admitted to the USG institution to which he or she is applying and who has completed the equivalent of each of the CPC areas as documented by a portfolio of work and/or other evidence that substantiates CPC completion qualifies for consideration for admission. For students with ACT scores, the ACT composite score comparable (according to the tables from the joint study by ACT, ETS, and the College Board) to the average SAT I total score is required. Students in this category must also meet the minimum SAT I Critical Reading (or ACT English) requirement and the minimum SAT I Mathematics (or ACT Math) requirement for the sector to which they apply.

Applicants who achieve designated scores on each of the following SAT II Subject Tests in a CPC area will be considered to have demonstrated equivalent CPC competence and do not need to submit additional documentation in that area: English Writing, Literature, Math IC or Math IIC, American History & Social Studies, World History, Biology, and one of the following: Chemistry or Physics.

  • MATHEMATICS--To show equivalence with four required CPC mathematics courses (Algebra I and II, Geometry, and one course higher than Algebra II), students are required to achieve a score of 500 on the SAT II Math IC test or a score of 570 on the SAT II Math IIC test in order to satisfy the CPC mathematics requirement.
  • ENGLISH--To show equivalence with four required CPC English courses, students are required to achieve a score of 520 on the SAT II English Writing test and a score of 530 on the SAT II Literature test in order to satisfy the CPC English requirement. Achievement of the indicated score on either test will provide credit for two years of CPC English, and achievement of the indicated scores on both tests will provide credit for all four years of CPC English.
  • SCIENCE--To show equivalence with three required CPC Science courses (including one laboratory course from the life sciences and one laboratory course from the physical sciences), students are required to achieve a score of 520 on the SAT II Biology test and a score of 540 on the SAT Chemistry test OR a score of 590 on the SAT II Physics test in order to satisfy the CPC Science requirement.
  • SOCIAL SCIENCE--To show equivalence with three required CPC Social Science courses (including one course focusing on United States studies, one course focusing on world studies, and a third Carnegie unit in this area), students are required to achieve a score of 560 on the SAT II American History and Social Studies test and a score of 540 on the SAT II World History test.
  • FOREIGN LANGUAGE--To show equivalence with two years of high school study of a single foreign language, students will be required to demonstrate proficiency in both oral and written components.

Students who are extremely close to Southwestern's minimum admission standards may be admitted as a Presidential Exception. These students may require further testing at the university level or be required to take university courses to compensate for any deficiencies in the required high school curriculum.

OPPORTUNITIES FOR HIGH SCHOOL STUDENTS

Georgia Southwestern State University recognizes the need to provide academically talented high school students with opportunities for acceleration of their formal academic programs. This recognition has led to the development of two organized programs: (1) a joint enrollment program in which the student, while continuing his/her enrollment in high school as a junior or senior, enrolls in courses for college credit; and (2) an early admission program in which the student enrolls as a full-time college student following completion of the junior year in high school. To participate in either program a student must be enrolled in public or private secondary high school which is accredited by one of the following:

  • a regional accrediting association (such as the Southern Association of Colleges and Schools)
  • the Georgia Accrediting Commission
  • the Georgia Private School Accrediting Commission (GAPSAC)
  • the Accrediting Commission for Independent Study (ACIS) (List of Accredited Centers for Independent Study (PDF))
  • enrolled in a public school regulated by a school system and state department of education.

The minimum admission standards for joint enrollment and early admission are:

  • Minimum SAT I score of 970, combined Verbal and Mathematics sections, or ACT Composite of 20. (Individual institutions may require higher SAT/ACT scores.)
  • Minimum cumulative high school grade point average of 3.0 or higher in courses taken from the required CPC units;
  • Exemption of all LS requirements for early admission;
  • Written consent of parent or guardian (if the student is a minor);
  • On track towards the completion of the University System of Georgia 16-unit CPC requirements and high school graduation.

Students wishing to complete their CPC or high school graduation requirements by enrolling in college courses must also meet the following admission requirements:

  • CPC English and/or Social Science - Students planning to complete their 4th year high school English and/or social studies requirements with college credit must have an SAT I Verbal score of 530 or higher or ACT English score of 23.
  • CPC Math - Student's planning to complete their 4th year of high school mathematics must have completed Algebra I and II and Geometry and have a SAT I Mathematics score of at least 530 or ACT Mathematics scores of at least 22.
  • Electives - Students can enroll in appropriate elective courses as approved by the high school counselor. (Students must have completed two units of a foreign language to enroll in a college foreign language course and students three units of science prior to enrolling in a college science course.)

Joint Enrollment/Early Admission of High School Students

Students who are interested in joint enrollment or early admission may be eligible for funding under ACCEL, the State of Georgia's dual admission program. For additional information about the ACCEL program, students should contact their high school guidance counselor or the director of the ACCEL program at the Georgia State Department of Education.

Students who do not necessarily meet all of the above admission criteria but who demonstrate very high academic abilities through their SAT or ACT score may be permitted to enroll in college courses at the discretion of the institution. Institutions may set additional requirements but may permit students with scores of at least:

  • 700 on the SAT I Mathematics test (or 31 on ACT Mathematics) to enroll in college courses that require advanced mathematical ability
  • 700 on the SAT I Verbal test (or 31 on ACT English) to enroll in college courses that require advanced verbal ability

In addition, students who elect to be jointly enrolled at their high schools and at Georgia Southwestern must satisfy the following conditions:

  • Continue to be carried on the official roll of their high school.
  • Minimum University enrollment of three hours per semester.
  • May enroll for 12 semester hours during the summer term preceding their senior year provided they are enrolled for no high school credit during that term.

Credit is validated for the student after receipt of the high school diploma.

A high school student who meets all the requirements above except the test scores and/or the grade average may enroll as a personal development student (see section entitled Auditors/Personal Development). A student in this category may enroll for the same number of courses as a joint enrollee but, as a personal development student, will receive no academic credit. Study on this basis is designed primarily as an enrichment experience for the student.

Students participating in Georgia's Move On when Ready program shall meet the following criteria for admission:

  • 600 Critical Reading and 600 Math score on the SAT-1 or 26 English and 26 Math on the ACT
  • Minimum high school academic grade point average of 3.5 in College Preparatory Courses
  • Students mush be on track to complete high school graduation requirements
  • $25 application fee, official transcript and standardized test scores must be submitted to the Office of Undergraduate Admission by the advertised deadline
  • The Permission to Participate for (obtained from the high school guidance counselor) must be completed with appropriate signatures

Due to class availability constraints, enrollment in the MOWR program will be limited. Students will be admitted based on the admission standards above if application is made by the advertised deadline for the term.

Students participating in Move On When Ready must be enrolled in a minimum of 12 credit hours as of the last day of the drop/add period. Georgia Southwestern State University is under no obligation to offer courses that will insure a student participating in MOWR will complete high school graduation requirements on time.

Students can only select courses from the ACCEL course list. http://www.gsfc.org/main/publishing/pdf/2005/accel_courses.pdf . Students may not register for more than 12 hours or in courses not on the ACCEL course list.

MOWR Students will not be allowed to live on campus. MOWR students may participate in student activities; however, they will not be allowed to serve as officers in the Student Government, CAB, the Student Newspaper(Sou'wester), or the University Literary Magazine(SOROCO), or Hurricane Watch. They also may not be a member of a university varsity sport, or any greek-letter, social organization.

MOWR students who withdraw from two (2) or more courses within one academic year or drop below a 2.5 grade point average may be subject to removal from the program.

Acceptance of Transfer Credit: Joint Enrollment/Dual Enrollment

College credit earned at an accredited institution prior to high school graduation will be considered as transfer credit if the student was enrolled as a joint enrollment/early admission student and had a minimum SAT I score of 970 (or ACT Composite of 20) and a HSGPA of 3.00 (B) on a 4.00 scale or if the student was a participant in an approved Early College program. CPC English and Social Science courses will be considered if the student had earned an SAT I Critical Reading score of 530 or higher or an ACT English score of 23 or higher prior to enrolling in the Joint Enrollment course. CPC Mathematics courses will be considered if the student had earned an SAT I Mathematics score of 530 or higher or an ACT score of 22 or higher.

ADVANCED PLACEMENT

Georgia Southwestern State University offers advanced placement for beginning students in several fields. Each academic division at the University determines how credit in that division shall be granted. Official copies of test scores must be received before credit can be awarded. Additional information about advanced placement may be obtained from the Office of the Registrar.

REGENTS' TEST EXEMPTIONS

Upon admission to GSW, students with the appropriate minimum test scores listed below on nationally administered standardized tests will have satisfied the Regents Testing requirements. In order to exempt the Regents Reading Test Requirement, students must have one of the following scores:

  • Students may exempt RGTR 0198 (Reading) by scoring at or above specified scores on the following examinations:
    • Regents' Reading Test exemption score: 61
    • SAT-I Verbal exemption score: 510
    • ACT Reading exemption score: 23
  • Students may exempt RGTE 0199 (Writing) by scoring at or above specified scores on the following examinations:

    • Regents' Essay Test exemption score: 2
    • College Board Advanced Placement (AP) English Language and Composition exemption score: 3
    • College Board Advanced Placement (AP) English Literature and Composition exemption score: 3
    • International Baccalaureate (IB) higher-level English exemption score: 4
    • SAT II English Writing exemption score: 650
    • SAT Reasoning Test, Writing Section exemption score: 560
    • SAT Reasoning Test, Writing Section exemption score: 500 (only for students who also have at least a 510 on the SAT Reasoning Test, Critical Reading Section).
  • A score of at least 24 on the ACT Combined English/Writing exam;
  • A score of at least 22 on the ACT Combined English/Writing for students who also earned an ACT Reading score of at least 23.

The following four exemptions for RGTE 0199 are available only for students entering USG institutions before Summer 2008:

  • SAT Reasoning Test, Critical Reading Section score of at least 530 and a grade of "A" in English 1101, or
  • SAT Reasoning Test, Critical Reading Section of at least 590 and a grade of "B" in English 1101, or
  • ACT English score of at least 23 and a grade of "A" in English 1101, or
  • ACT English score of at least 26 and a grade of "B" in English 1101ep

(SAT or ACT scores must be from a national administration. Scores from institutional SAT or residual ACT tests will not be acceptable for this purpose.)

Students are not permitted to re-test after the point of admission. If a student exempts one part of the Regents Test Requirements, the student must satisfy the remaining part. Students can review their status on the GSW transcript that is available on RAIN.

Students who are not exempt from the Regents' Test and students who are not enrolled in Learning Support English or Reading courses must officially register for and take the test during their first semester at GSW (this includes transfer students and must continue to register each term thereafter until both portions are satisfied. Students who have two unsuccessful attempts at passing the Regents' Exams are administratively enrolled in the Regents' Skills course(s) and must complete the course(s) to be considered eligible to take the test again. An unsuccessful attempt for the Regents' Test is defined as any attempt in which the student has not passed the Regents' Test, either by not taking the test or taking it but not passing it. Transfer students who do not take or pass the Regents' Test in their first semester and first semester students who score 50 or lower on the Regents' Reading Test will be administratively enrolled in the Regents' Skills course(s) in their second semester.

Students can verify testing status by viewing their GSW Unofficial Academic Transcript.

Transfer students entering GSW from a University System of Georgia institution will have their Regents Test Requirements updated based on the information from the official transcript of the prior school.

Transfer students from private institutions or out-of-state schools will be required to produce one of the following types of documents in order to exempt Regents:

  • Official SAT or ACT scores
  • Official letter from the Registrar of the prior institution, including the school seal, verifying test scores were from a nationally administered test.

TRANSFER STUDENTS

All regulations applying to newly admitted freshmen are applicable to students transferring from other colleges with less than 30 hours of transferable credit.

A student transferring from another college must have official transcripts from all colleges previously attended sent to the Office of Undergraduate Admission of Georgia Southwestern State University. The Office of Undergraduate Admission will determine the applicant's academic qualifications for admission on the basis of these college transcripts.

The Office of Admissions for undergraduates of Georgia Southwestern State University reserves the right to reject the application and all or any part of previously earned credits if there is reason to believe that the quality of the educational program of the institution that the applicant last attended is unsatisfactory.

Transfer Admission Requirements and Standards

  • Transfer students from another college must have official transcripts from all colleges previously attended sent to the Office of Undergraduate Admission of Georgia Southwestern State University.
  • Transfer students should be in good standing at the last institution attended, having a cumulative grade point average of 2.0 or higher on a 4.0 scale.
  • Transfer students with fewer than 30 semester hours of acceptable academic credit must submit an official record of scores obtained on the College Entrance Examination Board's Scholastic Achievement Test (SAT) or the American College Test (ACT) and an official copy of the high school transcript.
  • Transfer students with fewer than 30 total semester hours of transfer credit must meet the admissions requirement for beginning students, and therefore, may be required to enroll in the Learning Support Program. The Office of Undergraduate Admission should be contacted for details concerning Learning Support requirements.
  • Transfer students who have participated in and have successfully completed the Learning Support Program at another college in the University System of Georgia may be admitted as regular students provided all other entrance requirements are met. Students enrolled in Learning Support at another college in the University System of Georgia are required to exit the program before transferring to Georgia Southwestern.

Students who have completed a transferable associate degree at an accredited college or university will be admitted as regular students without any referral to Learning Support. Students who have completed an associate degree at a technical college accredited by the Commission on Colleges (COC) will also be admitted as a regular student without any referral to Learning Support.

Following are the requirements which the transfer student must satisfy prior to enrollment:

  1. Application with $25 fee.
  2. Official transcripts from each college attended.
  3. SAT/ACT scores and high school transcript if fewer than 30 semester hours of acceptable academic credit are transferred.
  4. Proof of required immunizations.
  5. Students who have registered in other colleges may not disregard their records at these institutions. Failure to report previous college attendance at the time of application is sufficient cause for cancellation of the student's enrollment and of any credit earned.
  6. An applicant will not be considered for admission unless the transcript of the college or university last attended shows honorable discharge or unless the officials of the institution last attended recommend the applicant's admission. However, if two or more calendar years have elapsed since the applicant's dismissal from the last college or university attended, the admitting institution may review the application through established procedures to determine whether or not admission should be granted. (BR Minutes, 1983-84, p. 35)

TRANSFER CREDIT POLICY

Transfer credit is normally awarded for all college work earned through any college or university approved by its regional accrediting association, provided the courses presented reasonably parallel the curriculum of Georgia Southwestern State University. When a transfer student is fully accepted to GSW, the Office of Undergraduate Admission sends the student's folder to the Registrar's Office for evaluation. Transcripts are evaluated in the order in they are received. Once an evaluation is completed, a copy is mailed to the student and the advisor. The Registrar's Office evaluates Areas A-D with Area F and the Major classes are evaluated by the school/college of the degree program. The following stipulations on the transfer of credit are upheld:

  1. Transfer of D credit:
    Only courses completed at accredited institutions will be accepted in transfer.
    • All credit earned in 1000 and 2000 level courses used to satisfy Core Curriculum requirements will be accepted, except for English 1101 and English 1102, which require minimum grades of C.
    • Credit earned in upper level undergraduate courses requires a minimum grade of C.
  2. Students who have only partially completed Core requirements at another unit of the University System of Georgia will receive credit in courses completed. Students who have completed one or more Core Area requirements at another unit of the University System of Georgia will receive full transfer credit for those Core Areas. Students who change their major upon transferring may be required to complete requirements in Areas D and F for the new major.
  3. Course work taken in two-year college technical programs is generally non-transferable.
  4. Course work taken at two-year Technical Colleges which are accredited through the Commission on Colleges will be considered in transfer if the course numbering is 190 or above. Courses taken at Technical Colleges accredited through an agency other than the Commission on Colleges may be accepted as transfer credit if the student submits the Evaluation of Credit form and required documentation. The form can be found at http://gsw.edu/Assets/AcademicResources/StudentForms/EvaluationofCredit.pdf
  5. Transfer students must meet residency requirements outlined in the Degree Requirements section of this catalog.
  6. Credit earned through correspondence, credit by examination and extension work is accepted, but limited to 30 semester hours.
  7. Credits accepted in transfer by Georgia Southwestern State University do not necessarily apply as hours toward graduation.
  8. Credit hours only are transferred; grades are not.

A student transferring to GSW with a transferable Associate of Arts or Associate of Science degree from a college or university within the University System of Georgia will have met the GSW core requirements as long as the student does not change majors. Core courses required by GSW but not by the student's previous institution might have to be taken to prepare the student for upper division course work. However, the student will not be required to complete more than a total of 120 semester credit hours, excluding physical education and orientation, to earn the degree. Students in this category who change majors may have additional core courses to complete, particularly in Core Areas D and F.

A student transferring to GSW with an Associate of Applied Science or an Associate of Science in Nursing degree from a college or university within the University System of Georgia will be required to meet GSW core requirements. Core courses already completed at the previous institution will be considered on a course-by-course basis.

TRANSIENT STUDENTS

A student who has taken work in another college or university may apply for the privilege of temporary enrollment in Georgia Southwestern State University. Such a student will ordinarily be one who expects to return to the college or university in which previously enrolled.

The following policies shall govern the admission of students under transient status:

  1. An applicant for admission as a transient student must present from the registrar of the institution last attended a statement recommending admission as a transient student. The statement should include the courses in which the student will be permitted to enroll.
  2. The Director of Undergraduate Admission at Georgia Southwestern State University must have evidence that the institution in which the student previously attended is an accredited or approved institution.
  3. Even though the institution that the student last attended is an accredited institution, the Director of Undergraduate Admission at Georgia Southwestern State University may reject the application if there is reason to believe that the quality of the educational program of that institution is unsatisfactory.
  4. An applicant will be accepted as a transient student only when the applicant's previous academic work appears satisfactory. The Director of Undergraduate Admission shall have the right to require the applicant to submit a transcript of previous college work.
  5. Since the University is primarily obligated to its regularly enrolled students, Georgia Southwestern State University will consider the acceptance of transient students only when their acceptance will cause no hardship to the University or its regularly enrolled students.
  6. Transient students must present proof of required immunizations prior to enrollment.

INTERNATIONAL STUDENTS

No application will be considered until all items below are received. Allow at least eight (8) weeks for processing.

Submit application with $25 check or money order and immunization form (provided by the University) of the applicant. To expedite the process, you may submit your application on line by visiting our website http://www.gsw.edu and also our international student website http://gsw.edu/Admissions/Who/International/index

  1. Submit official copies of secondary school transcripts and all college transcripts. Youmust submit your transcripts to an Evaluation Service and have an original evaluation sent directly to the Office of Admission. Southwestern accepts evaluations from Josef Silny & Associates, Inc. http://www.jsilny.com/fcehtml.htm and American Association of Collegiate Registrars and Admission Officers (AACRAO) www.aacrao.org/credential/individual.htm.
  2. Submit official Test of English as Foreign Language (TOEFL) score report. The minimum requirement for admission to Georgia Southwestern State University is 523/193/69-70.
    1. TOEFL 193 and above
      • required to write the compass math placement test for possible placement in Learning Support
      • may enroll in regular credit English core course
      • exempt from CPC
    2. SAT/ACT scores without TOEFL
      • with SAT/ACT English and math scores above cut-off for regular university admission, exempt from compass placement testing, ELI, CPC
      • with SAT/ACT math score below cut-off for regular university admission, must write math placement test for possible placement in Learning Support
      • with SAT/ACT English score below cut-off for regular university admission, must write placement English tests for possible placement in ELI
    3. No TOEFL score or TOEFL less than 193: Admission to the English Language Institute
      • required to enroll in ELI (institutional credit)
      • required to write the compass math placement test when accepted into the regular university program by the Office of Admissions
      • exempt from CPC
    4. Under certain circumstances, a student may meet all of the Southwestern guidelines for Admissions, but do not the meet the minimum TOEFL score (iBT - 69, or corresponding scores on other types of TOEFL examinations) or a 6.5 on the IELT. These students may be considered for admission by the university, with regard to the following guidelines:
      • Category I: Students with a TOEFL score of 58 or less (or 5.0 or less on IELTS), or without TOEFL or IELTS score will be placed initially in a full time ELI schedule for a minimum of one semester.
      • Category 2: Students with a TOEFL score of 59-64 (or 5.5 on IELTS) will be given conditionally admitted to a degree program, but will be required to take at least 4 credits of ELI courses, to be determined by the director of ELI, during their first term of enrollment.
      • Category 3: Students with a TOEFL score of 65-68 will be conditionally admitted to a degree program, but will be required to take at least 3 credits of ELI courses, to be determined by the director of ELI, during their first term of enrollment.
      • Category 4: Students with an IELTS Score of 6.0 will be fully admitted to a degree program, but will be required to take 3 credits of ELI courses, to be determined by the Director of ELI, during their first term of enrollment.
      Students admitted under these guidelines must successfully complete the required ELI courses with a grade of B or better or enroll full-time on ELI courses the second semester on campus. In lieu of a TOEFL examination, Southwestern will fully admit students to a degree seeking program, upon the recommendation of the Director of the ELI.
    5. International Rotary students are CPC and placement testing exempt.

NOTE: If international students do not meet TOEFL test requirements for admission to Georgia Southwestern State University, they may review Admission criteria for the English Language Institute program at the following web address:  http://gsw.edu/Academics/International-Student-Programs/ELI/index

Once these items are received, the Admission Office will evaluate the applicant's credentials and make an admission decision. If the applicant is accepted to the University, he/she will be notified, and should submit the following item before the SEVIS I-20 will be issued and registration permitted.

  • A deposit ($1,000 U.S. currency) must be sent. Checks or money orders should be made payable to Georgia Southwestern State University. The deposit should be mailed directly to the Business Office, Georgia Southwestern State University, 800 Georgia Southwestern State University Drive, Americus, GA 31709. (This deposit is refundable to the student should the student decide not to attend.)
  • Submit an Official Letter from the Bank or Financial Institution stating that you and/or your sponsor have available funds. Must be written on official, color letter head, in English, and signed by a bank official showing the date the account was opened, currency used, and amount that is currently in the account. Submit an official conversion of currency to U.S. Dollars.
  • Submit a Parent/Sponsor Letter of Commitment/Affidavit. It must be notarized by an official notary, signed, and stamped.http://gsw.edu/Assets/AcademicResources/StudentForms/AffidavitFinancialSupport.pdf
  • Students transferring from another institution with in the US, must submit a copy of his/her I-20, copy of his/her visa, and copy of his/her I-94 along with the an Undergraduate Transfer Clearance Form
  • Each international student must obtain and maintain health/accident insurance,. or be cleared from the purchase requirement. Students without waiver approval must purchase the USG SHIP insurance policy. Further Information on required insurance will be mailed with the acceptance letter. Waiver information can be found at the following web site:http://www.usg.edu/student_affairs/faq/health/waivers.phtml

Upon receipt of the tuition deposit, the SEVIS I-20 will be mailed to the student.

PLEASE NOTE: All international students enrolling for the first time to Georgia Southwestern State University are required to have a Tuberculosis screening testing & questionnaire within 10 days of arrival to the GSW campus. Positive PPD test are required to have a follow-up chest X-ray within 2 weeks.

NOTE: If international students are enrolled in a four-year degree program, they are required to meet the Regents' Test requirements at the local level (departmental Regents' Test or the Standard Regents' Test) after they have earned 30 academic hours. If international students fail to pass the Regents' Test or its equivalent test, they will be required to enroll in a Regents' remediation course.

 

F-1 International Students

Georgia Southwestern State University is part of the Department of Homeland Security's Student Exchange and Visitor Information System (SEVIS). Through this system, the university has become a liaison between GSW international students and a number of government agencies. To meet federal obligations imposed by these agencies, Georgia Southwestern State University is required to report certain personal, academic, and employment related data on international students and scholars to the United States Citizenship and Immigration Services (USCIS).

Georgia Southwestern State University is dedicated to enabling international students to accomplish their educational goals on our campus so long as the student maintains visa status and abides by the policies of the university. In an effort to assist students with immigration matters, each international student has been assigned a Designated School Official (DSO). All F-1 international students must consult a DSO before making any changes that will affect their immigration status. These changes include, but are not limited to, a change of schedule, a change of major, a change of degree program, a change of address, a change of school, etc.

All F-1 international students will be required to attend an international student orientation session at the beginning and ending of each semester. The orientation session will inform and remind students of general international regulations that may affect their stay in the United States.

MAINTAINING F-1 VISA STATUS

In order for international students to maintain a valid F-1 Visa status, the following conditions must be met:

  1. Maintain a valid passport at all times.
  2. Attend the University that the United States Citizenship and Immigration Services (USCIS) has authorized you to attend by stamping your I-20 when you entered the U.S., or by being notified of your transfer to another school.
  3. Continue to carry a full course of study (12 hours for undergraduate students, including English Language Institute students, 9 hours for graduate students) each regular semester (fall and spring).
  4. Apply with your Designated School Official promptly for an extension of stay if you are unable to complete your program of study by the ending date on your I-20.
  5. Apply with your Designated School Official for proper documentation to notify USCIS of a change of education level and/or a change in major.
  6. Do not change schools without first contacting your Designated School Official for proper documentation.
  7. Do not engage in any employment without proper authorization.
  8. Limit on-campus employment to 20 hours per week while school is in session.
  9. Report a change of address to the ADSO or DSO and the Registrar's Office within 10 days of the change.
  10. Carry approved health insurance coverage.
  11. Request travel documents from your ADSO or DSO in advance of leaving the U.S.
  12. Complete the proper U.S. tax forms by April 15 of each year. This is required of all non-resident aliens present in the U.S. for more than 90 days of the preceding year.

*Additional requirements can be found on the F-1 student web site at: http://gsw.edu/Academics/International-Student-Programs/index

AUDITORS/PERSONAL DEVELOPMENT STUDENTS

Applicants wishing only to audit courses or take them for personal development are exempt from taking the ACT/SAT. Although no credit is earned, certain admission requirements must be met and regular fees paid. Credit will not be reflected on the Georgia Southwestern transcript. Auditors and Personal Development students will be required to submit the following items:

  1. Application with $25 non-refundable fee.
  2. Proof of high school graduation or equivalency (GED).
  3. Proof of required immunizations.

POST BACCALAUREATE

An applicant in this category must have a baccalaureate (undergraduate) degree from an accredited college or university. This type of admission allows one to take undergraduate courses for credit without pursuing an undergraduate degree, i.e. satisfying undergraduate level prerequisite course requirements, or pursuing an undergraduate level certificate of less than 1 year which is not part of a degree program. Students who wish to have certificate courses apply toward a degree program must meet admission requirements.

SECOND BACCALAUREATE DEGREE

An applicant who has already earned a four-year college degree from an accredited college or university and wishes to pursue another degree would apply as a second degree student. This type of admission allows one to pursue a different four-year degree. Applicants should submit an official copy of all college transcripts along with the application of undergraduate admission and the $25 application fee.

STUDENTS AGE 62 OR OLDER

Georgia citizens who have reached the age of 62 may enroll at Georgia Southwestern State University under a special program authorized by the University System of Georgia. To be eligible for enrollment in this program such persons must meet the following requirements:

  1. Must be residents of Georgia, 62 years of age or older at the time of registration, and present a birth certificate or other comparable written documentation of age to enable the registrar to determine eligibility.
  2. May enroll as regular or auditing students in courses offered for resident credit on a "space available" basis without payment of fees, except for supplies, laboratory, or shop fees.
  3. Must in general meet all System and institution undergraduate or graduate admission requirements to include high school graduation, ACT/SAT scores, and Learning Support, if enrolling for credit. In exceptional cases where circumstances indicate that certain requirements such as high school graduation and SAT/ACT scores requirements are inappropriate, the University may waive one or more of these requirements. The University may provide diagnostic methods to determine whether or not participation in Learning Support will be required prior to enrollment in regular credit.
  4. Will have all usual student and institutional records maintained.
  5. Must meet all System, institution, and legislated degree requirements such as Regents' Test and History and Constitution Instruction or Exams, if they are degree-seeking students.
  6. Must submit proof of required immunizations.

READMISSION OF FORMER STUDENTS

Former students who have not been in attendance for one calendar year or more must reapply through the Registrar's Office and pay a $25 re-application fee. Students who were on academic suspension at the time of their withdrawal are required to obtain the approval of the Vice President for Academic Affairs for readmission.

Students who have attended another college since last attending Georgia Southwestern must submit an official transcript from that institution.

Students readmitted or reinstated will be evaluated for graduation from the catalog in effect at the time of readmission or reinstatement or any catalog in effect during subsequent periods of continuous enrollment.

ACADEMIC RENEWAL

The Academic Renewal policy allows University System of Georgia degree-seeking students who have experienced academic difficulty at an institution to have one opportunity to make a fresh start at that same institution after an absence of five calendar years from any and all colleges or universities. A student requesting academic renewal should write a letter to the Registrar.

Any degree-seeking student who has experienced academic difficulty, who has not attended any post secondary institution for a period of five years and who wishes to make a fresh start may apply for Academic Renewal. Former Learning Support students may apply for Academic Renewal only if they successfully complete all Developmental Studies requirements prior to the commencement of the five year period of absence. A student re-enrolling after a five-year absence from Georgia Southwestern State University must apply for Academic Renewal within three terms after re-enrollment or one calendar year, whichever comes first. If a student is granted Academic Renewal, a new grade point average will be established according to the following guidelines:

  1. A Renewal GPA is begun when the student receives approval for Academic Renewal and includes all course work completed following the re-enrollment.
  2. The Academic Renewal GPA will be used for determining academic standing and eligibility for graduation.
  3. All previously attempted course work continues to be recorded on the student's official transcript.
  4. To earn a degree, a student must meet the Georgia Southwestern State University residency requirements after acquiring Academic Renewal status.
  5. At least 50% of work toward a baccalaureate degree must be completed after the granting of Academic Renewal status for a student to be eligible for honors at graduation.
  6. Academic credit for previously completed course work including previous transfer course work will be retained only for courses in which an A, B, or C grade has been earned.
  7. Retained grades are not calculated in a Renewal GPA. Such credit is considered in the same context as transfer credit, credit by examination, and courses with grades of "S".
  8. Courses with D or F grades must be repeated at Georgia Southwestern State University if they are required in the student's degree program. Further, all remaining courses for the current degree objective must be completed at Georgia Southwestern State University, i.e., no transient credit will be accepted.
  9. Applicability of retained credit to degree requirements will be determined by the degree requirements currently in effect at the time Academic Renewal status is conferred on the student. Specific Georgia Southwestern State University program regulations must also be met.
  10. A student can be granted Academic Renewal status only one time.
  11. Transfer Credit:
    1. A student who has been suspended from Georgia Southwestern State University and has attended one or more other system institutions during the required period of suspension will not be eligible for Academic Renewal.
    2. A student who has not been suspended from Georgia Southwestern State University but who has been absent from Georgia Southwestern State University five years or more and who has attended a school other than that institution during that period of absence may choose only one of the following options.
      1. A student may return to Georgia Southwestern State University subject to all relevant transfer and re-entry policies. No renewal GPA is calculated and transfer credit will be granted for applicable courses taken during the absence.
      2. A student may apply for Academic Renewal. If Academic Renewal status is approved, no transfer credit will be granted for course work completed during the absence.
  12. Any scholastic suspensions that occurred in the past shall remain recorded on the student's permanent record.
  13. The Renewal GPA begins with the semester following re-enrollment. If a student is denied Academic Renewal and subsequently does not re-enroll, he/she may resubmit an Academic Renewal application after no less than one year has passed since the initial petition.
  14. The granting of Academic Renewal does not supersede financial aid policies regarding Satisfactory Academic Progress. Students should discuss how retaking courses effects financial aid with a financial aid counselor.
  15. The granting of Academic Renewal does not supersede the admissions requirements of certain programs, e.g., teacher education, nursing, which require a specific minimum grade point average based upon all course work.

UNDERGRADUATE ENROLLMENT IN GRADUATE COURSES

A student with senior standing at Georgia Southwestern State University with an overall academic grade point average of 3.0 or better may register for graduate courses during the final two terms of undergraduate work subject to the following regulations.

  1. No more than nine hours of graduate credit may be earned.
  2. The maximum course load when enrolled in one or more graduate courses is 15 hours per semester.
  3. Courses taken for graduate credit cannot be counted toward meeting undergraduate degree requirements.
  4. Permission to register for graduate courses must be granted by the Vice President for Academic Affairs prior to registration.

Permission forms are available in the Registrar's Office as well as on RAIN.

GRADUATE STUDENTS

Students seeking admission to Graduate Studies should consult the Graduate Studies section of the Georgia Southwestern State University Bulletin for admission requirements.