Faculty Handbook 2013-2014

This handbook is prepared for the convenience of faculty and is not to be construed as an official publication of the Board of Regents of the University System of Georgia. In case of any divergence from or conflict with the Bylaws or Policies of the Board of Regents, the official Bylaws and Policies of the Board of Regents shall prevail.

Georgia Southwestern State University, University System of Georgia, An Equal Opportunity/Affirmative Action Institution

TABLE OF CONTENTS

I. Faculty Organization and Governance (Faculty Senate)

Organizational Chart
Georgia Southwestern State University Mission Statement 
Diversity Statement 
Faculty and Administration Shared Governance 
Faculty Meetings
Faculty Senate

II. Faculty Affairs (Committee on Faculty Affairs)

Corps of Instruction
Graduate Faculty
Faculty Work Load
Academic Advisement
Faculty Evaluation
Annual Evaluation
Academic Freedom
Grievance Procedures for Faculty & Staff
Affirmative Action
USG Background Check Policy
Faculty Personnel Files
Faculty Handbook Revisions Policy
Lecturer Faculty
Faculty Offices
Faculty Absences
Faculty Released Time for Professional Development
Faculty Searches
Part-Time Faculty
Teaching Assistants
Faculty Development Grants
Faculty Instructional Grants
Family Members in the Workplace

III. Promotion and Tenure (Committee on Faculty Affairs)

Pre-Promotion Review
Promotion 
Pre-Tenure Review
Tenure
Promotion and Tenure Procedures 
Post-Tenure Review

IV. Faculty Welfare (Committee on Faculty Affairs)

Payroll Payments
Holiday, Sick Leave and Miscellaneous Leave Policy 
Leaves for Professional Personnel 
Retirement 
Workers' Compensation Insurance
Social Security 
Group Insurance Plans
Long Term Disability Plan 
DOCO Credit Union 
Flexible Benefits Reimbursement Accounts 
Unemployment Compensation Insurance 
Faculty Travel 
Private Automobile Travel Allowance 
Printing Services
Mail Service 
Telephone Service 
Faculty Parking and Automobile Registration 
Financial Exigency Policy, University System of Georgia 
Intellectual Property Policy

(For further information on University policies related to the faculty see the Statutes, Georgia Southwestern State University.)

V. University Policies Resulting from Federal, State, of Board of Regents Requirements
(The policies covered in this section are not subject to review or modification by either the administration or the faculty; however, if the summary statement in the handbook needs a review of its wording a proposal should be sent to the Faculty Affairs Committee. The committee will consider and propose a revision after consultation with the BOR legal office or other relevant body. A link to the original federal or state statute or BOR policy statement is included for each policy for reference.)

Non-discrimination against Students with Disabilities
Policy Statement on a Drug Free Campus
Policy Statement on Sexual Harassment
Required Information Provided on Course Syllabus
Family Educational Rights and Privacy Act

VI. Academic Affairs Policies (Committee on Academic Affairs)

Policy on Academic Integrity
Procedures for Faculty to Report Disruptive Classroom Behavior by Students
Class Rolls/Class Size
Grading System
Credit Hour Policy
Assignment of Grades/Re-Examinations for Seniors
Incompletes
Schedule Changes
Adding or Dropping Courses
Withdrawal from a Course
Withdrawal from the University
Student Attendance Policy
Administrative Withdrawal from a Course
Referral of Students for Counseling
Academic Renewal
Final Examination Schedule
Credit by Examination
Textbooks
Instructional Materials
Policies and Procedures of the Academic Affairs Committee
Distance Education Policy
GeorgiaVIEW LMS Technical Support Policy
Adoption of a New Course or a New Program
Substantive Change Policy
Records Retention Policy

VII. Comprehensive Program Review Policies and Procedures (Committee of Academic Affairs)

Overview
Responsibilities for CPR Process
Timeline of Internal Reviews
The Self Study
Format of the Internal Self Study
The External Review
Procedures for the Review

VIII. Business and Physical Plant Policies (Committee on Business and Finance)

Purchasing Policies and Procedures
Work for Outside Pay
Selection, Installation and Support of Computer Software and Hardware
Composition and Duties of the Publication Subcommittee of the Student Affairs Committee
Property Control Policy
Scheduling of Facilities
Smoking Policy
Hazardous Materials Management
AIDS Policy
Immunization against Disease
Procedure for Reporting Student Illness or Injury
GRANTS AND CONTRACTS MANUAL FOR RESEARCH AND SPONSORED PROGRAMS
   Proposal Development
   Finding Information about Grant Opportunities
   What is Appropriate for Federal Support
   Travel Support
   Application Procedures (including sample format)
   Sample Biographic Data Sheet
   Deadlines
   Institutional Approval Procedure 
   Sponsor’s Evaluation
   Proposal Rejections
   Deciding to Resubmit
   Fiscal Considerations: Budget Preparation
   Outline Steps to Follow in Budget Preparation
   Direct Costs
   Indirect Costs
   Proposal Negotiation
   Post-Award Project Management
   Grant Close-Out Requirements
   Appendix A: Contact Names
   Appendix B: Commonly Encountered Acronyms
   Appendix C: Glossary of Grant Related Terms
TIMELINE FOR DEVELOPMENT/APPROVAL FOR PROPOSAL FOR EXTERNAL FUNDING
APPROVAL TO SUBMIT PROPOSAL FOR EXTERNAL FUNDING (ROUTING FORM)

IX.  Institutional Review Board Policies and Procedures  (Institutional Review Board)

INTRODUCTION
SPECIAL APPROVALS
   Other Institutions
   Research Conducted at a VA Medical Center
   Advertisements
GENERAL INFORMATION
   Inclusion of Women and Minorities in Research
   Duration of IRB Approval
   Amendments or Changes to Protocol and Consent Forms
   Adverse Effects or Unanticipated Problems
THE INFORMED CONSENT PROCESS
   IRB Approval Stamp
   Format of Consent Forms
   Research Involving Children as Subjects
IRB EXEMPTION
   Procedure for Requesting an IRB Exemption
EXPEDITED REVIEW
   Procedures and General Information for Expedited Review
IRB FULL REVIEW
   Instructions for IRB Submission
   Renewal Instructions
   Final Report Instructions
APPENDIX A – Sample Consent Form
APPENDIX B – Sample Signature Page of Consent Form for Research Involving Children
APPENDIX C – IRB Exemption Application
APPENDIX D – IRB Expedited Review Application
APPENDIX E – Human Subjects Protocol for Expedited Review 
APPENDIX F – Human Subjects Protocol for Full Review
APPENDIX G – Investigator's Progress Report 

X. Appendix

Fall 2013 -Summer 2014 Calendars 
Faculty Meeting Dates 
Major/Advisor List for 2013-2014
Regents System Academic Advisory Committee Representatives for 2013-2014
Personnel Roster - 2013-2014
Faculty Committee Assignments 2013-2014
University Statutes
Academic Affairs Organization Chart
Graduate Assitant Evaluation Form
Faculty Development Grant Proposal Form